Kensington Midwives is a dynamic midwifery practice of 10 midwives, midwifery students, and support staff located in Kensington Market, Toronto. We are currently looking for an experienced Administrative Assistant. The candidate must be able to relate well with clients, midwives and other staff members. This person must be comfortable working in a fast-paced environment, is able to make quick decisions, multitask, and is able to troubleshoot issues as they arise.

Necessary Skills and Qualifications

- At least two years of experience in office administration
- Team-player with exceptional interpersonal skills and a professional attitude capable of fostering strong working relationships with staff, midwives, clients and other stakeholders
- Proficiency in creating and adhering to efficient systems and processes
- Ability to work with sensitive and confidential information while adhering to PHIPA standards
- Strong communication skills, both written and verbal
- Creative problem solving skills and natural ability to take initiative
- Able to adapt to changing priorities and deadlines
- Ability to prioritize and successfully complete tasks while working under pressure in a fast-paced environment
- Advanced computer background with confidence in handling EMR information systems, Google workspace, and Microsoft Office.
- Ability to take initiative and work proactively under minimal supervision
- Superior organizational skills with meticulous attention to detail
- Warmth and patience with clients and colleagues
- Experience working in a progressive health care environment is an asset
- A second language, particularly Portuguese and/or Spanish, is an asset

The responsibilities include but are not limited to:

Clients and Scheduling

- Carry out daily reception,



the administrative tasks of client care, ensure smooth running of clinic days, booking new and returning clients.

Clinic Administration

- Inventory - ensuring all supplies and resources are well stocked, troubleshooting any IT and communication device issues, proper maintenance and upkeep of the office, assisting in implementing new processes, following infection, prevention, and control protocols.

Communication

- Coordinate and problem-solve communications for midwives and staff, forward relevant communication to the midwives, perform outreach.

Information Sharing

- Maintaining and preparing resources for new and prospective clients, orienting new midwives and students.

This position is full time hours, plus benefits after the probation period. The salary range is $22-$26/hour, commensurate with experience. Interested candidates should submit a cover letter and resume to [email protected] by Monday, October 26th at 9:00AM.

Thank you for your interest but only successful candidates will be contacted for an interview.

Kensington Midwives is committed to developing a resilient, inclusive and vibrant work environment through a barrier-free selection process. We recognize people from diverse skilled, cultural and educational backgrounds. Applicants who do not meet all of the stated skills, but feel they would make a positive contribution to the community are encouraged to apply and address these differences in their cover letter.

If contacted for a job opportunity, please advise us of any accommodation measures required to enable you to be assessed in a fair and equitable manner. Information received will be addressed in confidence.

Pay: $22.00-$26.00 per hour

Expected hours: 36.0 – 40.0 per week

Work Location: In person

📌 Administrative Assisstant (Toronto)
🏢 Kensinton Midwives
📍 Toronto