About Us

Zenith Commercial Real Estate is an Edmonton-based commercial real estate firm providing strategic real estate solutions to property owners, investors, tenants, and businesses.

Our services include commercial leasing, investment real estate, property management, and strategic representation. We take a relationship-focused approach to commercial real estate, helping our clients make informed decisions and maximize the value of their properties.

As our business continues to grow, we are looking for a professional, organized, and personable Administrative Assistant / Front Desk professional to support our team and day-to-day office operations.

The Role The Administrative Assistant will be an important part of the Zenith team, serving as a first point of contact for clients, tenants, vendors, and visitors while providing administrative support to our brokerage, leasing, property management, and leadership teams.

This is a hands-on role suited to someone who is organized, professional, comfortable communicating with clients, and able to manage a variety of responsibilities in a fast-paced commercial real estate environment.

Key Responsibilities

- Greet and assist clients, tenants, vendors, and visitors in a skilled and welcoming manner
- Answer and direct incoming phone calls and general inquiries
- Monitor general email accounts and assist with correspondence
- Schedule meetings, appointments, property tours, and maintain calendars
- Provide administrative support to brokers, property management, and leadership
- Prepare, format, organize, and maintain documents, reports, spreadsheets, and presentations
- Assist with maintaining property, client, tenant, and vendor records




- Support the preparation and organization of property listings and marketing materials
- Assist with data entry and updating property and client information
- Maintain electronic and physical filing systems
- Coordinate incoming and outgoing mail, deliveries, and courier services
- Assist with basic invoicing, expense tracking, receipts, and administrative paperwork
- Communicate with tenants, clients, contractors, and vendors as required
- Assist with coordinating maintenance requests and vendor appointments
- Maintain an organized and professional front office environment
- Order and maintain office supplies
- Provide general administrative support across the business as required

Qualifications & Experience We are looking for someone who is dependable, organized, professional, and comfortable working with a variety of clients and stakeholders.

Preferred qualifications include:

- 1–2 years of administrative, receptionist, front desk, or office experience
- Previous experience in real estate, property management, professional services, or a related industry is considered an asset
- Strong verbal and written communication skills
- Excellent organizational and time-management abilities
- Strong attention to detail and accuracy
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
- Comfortable learning new software, CRM systems,



and property management platforms
- Skilled and confident when communicating with clients, tenants, vendors, and business partners
- Ability to manage multiple priorities and meet deadlines
- Ability to work independently while contributing to a collaborative team environment
- Strong problem-solving skills and willingness to take initiative
- Experience with Canva, social media, or marketing materials is considered an asset

Why Work With Us? At Zenith Commercial Real Estate, you'll be joining a growing commercial real estate company where you'll have the opportunity to learn different areas of the industry and grow with the business.

We offer

- Starting wage of $20.00 per hour
- A professional and collaborative work environment
- Exposure to commercial leasing, investment real estate, and property management
- Opportunity to work alongside experienced commercial real estate professionals
- Variety in your day with exposure to different areas of the business
- Opportunities to develop your administrative and real estate knowledge
- Potential for increased responsibility and career growth as the company expands
- A team environment where initiative, professionalism, and reliability are valued

We're looking for someone who takes pride in being organized, enjoys working with people, and wants to become an important part of a growing commercial real estate team. Interested candidates are encouraged to apply with a cover letter and resume outlining their relevant experience.

Pay: From $20.00 per hour

Expected hours: 25.0 – 35.0 per week

Advantages

- Flexible schedule
- On-site parking

Work Location: In person

📌 Administrative Assistant / Front Desk (Edmonton)
🏢 Zenith Commercial
📍 Edmonton