Administrative Assistant

Knox Contracting Group | Nanaimo, BC

Part-Time or Full-Time | Flexible Opportunity

We’re Looking for an Organizational Rockstar!

Are you the kind of person who loves organization, thrives on keeping things running smoothly, and gets genuine satisfaction from crossing things off a to-do list?

Do you have an eye for detail, a positive attitude, and the ability to juggle a few different things without breaking a sweat?

If so, we might have the perfect opportunity for you!

At Knox Contracting Group, we're a growing construction company specializing in high-end residential, commercial, and restoration projects across Vancouver Island.

We're looking for an enthusiastic, detail-oriented Administrative Assistant to join our team and help keep our office, projects, and people organized.

This isn't a position where you'll be doing the exact same thing every day. We're looking for someone who enjoys variety, takes initiative, and genuinely wants to make a difference.

And the best part? We're open to either part-time or full-time hours for the right person.

What You'll Be Doing

You'll play an important role in supporting our operations and making sure the little things that keep a busy construction company running don't get missed.

Accounting & Project Administration

- Enter accounts payable invoices into Buildertrend daily for management review and approval.
- Accurately enter and track employee labour hours in our project management software.
- Assist with updating project budgets and budget-versus-actual reports.
- Maintain organized financial records and project documentation.
- Support the accounting and operations teams with administrative tasks.

Office Administration

- Answer incoming phone calls and provide a friendly, professional first impression.
- Welcome visitors, clients, and trade partners to our office.
- Keep our office, meeting spaces, and boardroom tidy, organized,



and presentation-ready.
- Order and maintain office supplies.
- Assist with filing, document management, and general office organization.
- Help coordinate meetings and prepare meeting materials when needed.

Team & Client Support

- Prepare professional client brochures, presentation packages, and project information materials.
- Manage staff uniforms, including ordering, inventory tracking, distribution, and recordkeeping.
- Prepare new employee onboarding packages in coordination with and subject to approval from our Operations Administrator.
- Help ensure new employees have the documentation, information, and materials they need for a great first day.
- Provide administrative support to our project managers and leadership team.
- Jump in and help wherever needed to keep things running smoothly.

Who We're Looking For We're not necessarily looking for the person with the longest résumé. We're looking for the person who brings the right attitude, takes pride in their work, and genuinely enjoys being organized.

You'll be a great fit if you:

- Are exceptionally organized and detail-oriented.
- Have a friendly, upbeat, and professional personality.
- Are comfortable working with numbers and entering financial information accurately.
- Enjoy working independently and taking initiative.
- Can manage multiple priorities in a busy environment.
- Are comfortable with computers and learning new software.
- Have solid communication skills, both written and verbal.
- Take ownership of your responsibilities and follow through.




- Understand the importance of confidentiality and professionalism.
- Don't mind pitching in on tasks that might fall outside your typical .

Bonus points if you have:

- Previous administrative or office experience.
- Experience in construction, trades, or professional services.
- Familiarity with Buildertrend or QuickBooks.
- Experience with Microsoft Office, Excel, and Google Workspace.
- Experience with accounts payable, data entry, or basic bookkeeping.

Don't check every box? That's okay. We're happy to train the right person who brings a great attitude and a willingness to learn. Why Join Knox?

At Knox, we're building more than just great projects. We're building a company that people genuinely enjoy being part of.

We're a growing team that believes in Trust, Integrity, and Transparency, and we work hard to create an environment where everyone feels valued and supported.

What we offer:

- Competitive hourly compensation based on experience.
- Part-time or full-time opportunities.
- A friendly, supportive, and collaborative team.
- A modern, professional office environment.
- Variety in your workday — no two days are exactly the same.
- Opportunities to learn, grow, and take on additional responsibilities.
- A company culture that values teamwork, initiative, and having some fun along the way.

Sound Like You? We're looking for someone who takes pride in the details, loves keeping things organized, and wants to be part of a team that's building something special.

If you're someone who sees something that needs doing and simply gets it done, we want to hear from you.

Apply today and come be part of the Knox team!

Knox Contracting Group is an equal opportunity employer. We welcome applications from all qualified candidates.

Pay: $23.00-$27.00 per hour

Expected hours: 24.0 – 40.0 per week

Work Location: In person

📌 Administrative Assistant (Lantzville)
🏢 Knox Contracting
📍 Lantzville