About VAZA

VAZA is a Toronto-based consumer startup building the world’s first monetized opinion market, where people participate in debates across sports, culture, music and entertainment and can be rewarded for being right.

Since launching, VAZA has grown to more than 450,000+ users worldwide, driven primarily through organic social media and creator partnerships.

Our mission is simple

The Internet Debates. VAZA Settles It.

As we continue scaling our platform, expanding our team and establishing our Toronto headquarters, we're looking for a highly organized and proactive Administrative & Operations Assistant to support our founding team and help manage the day-to-day operations of the company.

The Role

You'll work directly with the founders to help keep VAZA organized, efficient and operating smoothly as the company grows.

This is a hands-on, high-trust role involving administrative support, scheduling, documentation, office management, presentations, external applications and internal coordination.

We're looking for someone who takes ownership, pays close attention to detail and can manage multiple priorities without constant direction.

You'll play an important role in building the operational foundation of a rapidly growing technology company.

What You'll Be Doing

- Support the founders with daily administrative and operational responsibilities.
- Manage executive calendars, scheduling, meetings and internal coordination.
- Prepare contractor agreements, NDAs and standard company documents using approved templates.
- Coordinate contractor onboarding, documentation and administrative requirements.
- Complete and manage banking, payment processor, vendor, insurance and platform applications.
- Organize company documents, agreements, invoices and internal records.
- Maintain trackers for contracts, renewals, applications, deadlines and follow-ups.
- Update pitch decks, presentations and company materials as information changes.
- Coordinate office operations, supplies, vendors, maintenance and workplace needs.
- Assist with invoice tracking, expenses and payment administration.
- Communicate and follow up with vendors, contractors,



partners and professional service providers.
- Help coordinate team meetings, company events and internal logistics.
- Ensure important deadlines, obligations and administrative tasks are completed on time.

Who We're Looking For

- Exceptionally organized with strong attention to detail.
- Excellent written and verbal communication skills.
- Proactive, resourceful and comfortable solving problems independently.
- Strong proficiency in Microsoft Office, Google Workspace and presentation software.
- Comfortable using Notion and learning new administrative tools and platforms.
- Ability to prepare polished documents, presentations and professional correspondence.
- Strong time management skills and ability to handle multiple priorities simultaneously.
- Comfortable handling confidential company and executive information.
- Skilled and confident communicating with external organizations and service providers.
- Solid follow-through and the ability to keep track of ongoing tasks and deadlines.
- Good judgment around prioritization, urgency and when to escalate issues.
- Comfortable working directly with founders in a fast-paced startup environment.

Experience in executive assistance, startup operations, office administration, legal administration, finance administration or business operations is an asset. Previous startup experience is a plus, but initiative, reliability and the ability to learn quickly matter most.

Opportunity to Grow

As VAZA scales, this position has the opportunity to evolve into broader responsibilities across company operations, including:

- Executive and founder support.
- Employee and contractor onboarding and offboarding.
- Internal process development and documentation.
- Vendor management and procurement.




- Recruiting coordination and interview scheduling.
- Travel planning and company event coordination.
- Finance, expense reporting and light HR administration.
- Corporate records and compliance administration.
- Investor meeting preparation and fundraising documentation.
- Cross-functional project management and operational coordination.

We're looking for someone who wants to grow alongside the company and take on increasing responsibility over time.

What You'll Get

- Work directly with the founders of a rapidly growing consumer technology company.
- Meaningful ownership over the company's day-to-day operations.
- Exposure to multiple areas of a venture-backed startup, including operations, finance, legal, hiring and fundraising.
- Opportunity to help build internal processes and systems from an early stage.
- Fast-paced environment where your contributions have a direct impact.
- Opportunity to grow into a broader operations or executive support role as VAZA scales.
- Competitive compensation based on experience and qualifications.

Details

- Full-time, permanent position.
- Hybrid: In person and remote.
- Toronto / GTA preferred.
- Competitive salary and package
- Strong organizational and communication skills required.
- Previous administrative or operations experience preferred.

To apply, please submit your resume along with a short note explaining why you'd be a strong fit for a fast-paced startup environment. Check us out to get a better sense of the platform and our positioning.

Website: www.vaza.vote

Socials: @vazainc across all platforms

Pay: From $3,000.00 per month

Benefits

- Dental care
- Extended health care
- Flexible schedule
- On-site parking

Application question(s):
- How many years of experience do you have in administrative support, executive assistance, office management, or business operations?
- Are you located in Toronto or the Greater Toronto Area and comfortable working in a hybrid environment with regular in-office attendance?
- Do you have native/bilingual proficiency in English?

Work Location: Hybrid remote in Woodbridge, ON

📌 Administrative & Operations Assistant - Consumer App (Woodbridge)
🏢 VAZA
📍 Woodbridge