JOB POSTING: Bus Trip Support Coordinator (13-Week Temporary Contract)

Organization: Chilliwack and District Seniors Resources Society

Location: Chilliwack, BC

Position Type: Temporary, Fixed-Term Contract (13 Weeks)

Hours: 4 days a week – 7 hour days

Wage: $22.00 hr + 4% Vacation Pay

Anticipated Start Date: Immediately

About Us

Chilliwack and District Seniors’ Resources Society is a community-based nonprofit organization dedicated to enhancing the quality of life of older adults in Chilliwack. Through a wide range of programs, services, activities, and community partnerships, we promote independence, social connection, inclusion, and healthy aging.

Our passionate team of staff and volunteers work together to ensure older adults feel valued, supported, and connected to their community. We take pride in creating a welcoming, compassionate, and team-oriented workplace where the work we do makes a meaningful difference in the loves of seniors every day.

Position Summary

We are seeking an organized, community-minded individual to join our team as a Temporary Bus Trip Support Coordinator. This is a 13-week, fixed-term contract specifically to provide coverage for a regular staff member on a medical leave of absence. The successful candidate will ensure our scheduled community bus excursions run smoothly, safely, and efficiently while providing excellent administrative and logistical support to our participants.

Core Responsibilities

· Trip Logistics: Coordinate scheduling, bookings, and logistical arrangements for upcoming community bus trips and excursions.

· Participant Support: Serve as the primary point of contact for trip participants, answering inquiries, managing registrations, and assisting with boarding/seating logistics.





· Administrative Duties: Maintain accurate rosters, process trip fees, organize trip itineraries, and ensure all required safety and waiver documentation is completed.

· Stakeholder Coordination: Communicate directly with bus drivers, venues, and tour hosts to ensure timelines are strictly maintained.

· Team Collaboration: Work closely with existing staff to seamlessly manage current program workflows and documentation.

Qualifications & Requirements

· 1–2 years of experience in administrative coordination, event planning, or customer/client support (experience in the non-profit sector is an asset).

· Outstanding organizational skills with the ability to manage multiple trip schedules and moving parts simultaneously.

· Excellent verbal and written communication skills with a compassionate, community-first approach.

· Proficiency with computers, including Microsoft Office (Word, Excel) and basic database/booking software.

· Ability to work independently with minimal supervision while maintaining a highly collaborative team spirit.

· Must be legally eligible to work in British Columbia.

How to Apply

Please submit your resume and a brief cover letter outlining your availability to [email protected] as well as [email protected] with the subject line "Application: Temporary Bus Coordinator". Applications will be reviewed on a rolling basis until the position is filled.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. As this is a fixed-term contract for medical leave coverage, the contract will automatically conclude at the end of the 13-week term or upon the return of the regular employee.

Pay: $22.00 per hour

Expected hours: 28.0 per week

Work Location: In person

📌 Bus Trip Support Coordinator ( Temporary) (Chilliwack)
🏢 Chilliwack u0026 District Seniors Resources Society
📍 Chilliwack