Position Overview

Reporting to the Manager of Client Care, the Client Care Supervisor will assist the department with its Front Desk operations. Duties include, but are not limited to, ensuring effective delivery of Larga’s client service standards, assisting with the implementation of policies and procedures, training, supporting and motivating staff to ensure they deliver optimal customer service and assisting with scheduling activities. This position is required to participate in rotational on-call shifts.

Larga Baffin is a fast paced and stressful environment as we accommodate a high volume of clients requiring medical care not provided in their home communities. The ideal candidate must be able to operate in a dynamic and ever-changing environment.

Key Responsibilities

Supervision of Staff

- Communicates expectations of roles and ensures that delivery of quality service is top of mind for everyone.
- Assists in maintaining accountability among staff to deliver quality customer service by ensuring they adhere to customer service standards and departmental practices and procedures.
- Provides support and input to the Manager on performance management issues and activities.
- Assists in the management of escalated staff issues or concerns i.e. absenteeism, punctuality, discipline, etc.
- Ensures staff are following Larga Baffin’s Health & Safety standards and security protocols and procedures.
- Maintains open lines of communication with all employees to facilitate both positive and constructive feedback on performance.
- Reviews electronic timesheets for all department staff to ensure accuracy.

Training of Staff

- Assists the Manager with the execution and monitoring of training and development activities for the Front Desk team ensuring staff are fully trained in their roles.
- Ensure staff are fully trained in completing the daily checklist and ensuring they are understanding the tasks being assigned.
- Training the staff on customer service protocols for our clients at the front desk.
- Training staff on Nomadis and ensuring they understand the program and making updates in the system.
- Developing and training staff on emergency protocols such as Fire Safety Plan and Emergency Evacuation Plans.
- Be trained in AP and act as a back-up in AP as needed.

Front Desk Operations

- Responds to client needs and queries by demonstrating a personal commitment to client service.
- Assists the Manager with creating and implementing Larga’s customer service standards within the department; provides suggestions to the Manager for improving procedures and/or protocols.




- Ensures check-in and check-outs are processed properly and that all arriving and departing clients are served in a timely manner with courtesy.
- Works closely with other departments (Facilities & Transportation, Food Services etc.) to ensure client care staff are following established cross-department workflows.
- Acts as an escalated point of contact for client complaints and/or issues; facilitates protocols for issuing warnings and ejections.
- Advise the Manager of any security issues; provides suggestions or input on security protocols or procedures as necessary.
- Assists Referrals with queries or issues; ensures proper protocols for collecting necessary documentation and travel arrangements are being followed.
- Assistsfront desk staff with issues or queries from external partners i.e. OHSNI,Government of Nunavut (Medical Travel), Hospitals, etc.; works to ensurecommunication between external partners and Larga Baffin is effective andclear.
- Assiststhe Manager in working with local partner hotels to secure accommodations forclients during peak periods.
- Monitorsthe accuracy, completion and necessary follow-up of daily log activities;completes follow-up activities as necessary.
- Assistsin developing the schedule for Front Desk and Referral staff.
- Actsas a back-up for Front Desk to cover staff shortages and meet operationalrequirements.
- Maintainsa standard of punctuality and reliability across the department.

Minimum Job Requirements

- 5-7years experience in a customer service position with at least 3 years ofsupervisory or team lead experience.
- Post-Secondaryeducation in Hospitality & Tourism, or related field.

Knowledge, Skills & Abilities

- Knowledgeof Inuit culture and values is considered an asset.
- Demonstratesa strong orientation and passion for customer service; shows patience andmaturity to tactfully and diplomatically interact with clients, visitors andstaff.
- Abilityto handle escalated or emergency client issues i.e., discipline, facilitatingwarning and ejection process’s, etc.
- Abilityto analyze and interpret the needs of clients and offer the appropriate optionsand solutions necessary.




- Abilityto supervise employees by maintaining accountability among staff, coordinatingwork assignments, and inspiring and training staff to confidently performtheir roles.
- Capableof managing multiple priorities and working under pressure.
- Strongtraining, coaching and mentoring skills are essential.
- Abilityto build and maintain strong relationships with other members of the managementteam, external providers, and clients.
- Strongorganization/decision-making skills and an aptitude for problem solving.
- Highlyflexible, with solid interpersonal and communication skills that allow one towork effectively in a diverse working environment.
- Abilityto effectively communicate both verbally and in writing.
- Strongknowledge of MS Office Software (Word, Excel, PowerPoint, Outlook, etc.).
- Workingknowledge and/or experience with a CRM system would be considered an asset.
- FirstAid/CPR/AED certified (or a willingness to learn).
- WorkplaceHazardous Materials Information System (WHIMIS) trained (or willingness tolearn).
- Abilityto work on-call shifts when necessary.

Preferred Qualifications

- Beneficiarystatus with the ability to speak Inuktitut would be considered an asset.
- Previousexperience working in a medical or care facility would be considered an asset.
- Previousexperience working in an Inuit organization would be considered an asset.

Work Conditions

- Flexiblehours, including nights, weekends, and holidays
- Interactionwith employees, management, and the public at Larga Baffin
- Operationof desktop computer and peripherals

Salary and Benefits

- Larga Baffin offers a competitivetotal compensation package. Employees are provided with an exceptional benefitsplan which includes major medical and dental coverage for the employee andtheir dependents, and employee life insurance.
- Larga Baffin also offers a GroupRRSP benefit plan for eligible staff.
- Larga Baffin provides paid sickness,personal leave days, and a 24/7 confidential Employee and Family AssistancePlan.
- Vacation (earn 2 weeks/year).

Larga Baffin welcomes and encourages applications from people with disabilities. Accommodations are available onrequest for candidates taking part in all aspects of the selection process.

The successful candidate must be able toobtain a recent police records check (for the vulnerable sector) with resultsacceptable to Larga Baffin as a mandatory condition of employment.

Priority will be given to qualifiedNunavut Beneficiaries. Larga Baffin does not provide housing and is notresponsible for re-location costs.

📌 Client Care Supervisor (Ottawa)
🏢 Larga Baffin
📍 Ottawa