About LMS Group

LMS Reinforcing Steel Group is a leading independent fabricator and installer of reinforcing steel that employs over 900 personnel across Western Canada and California.

LMS Group head office is located in Surrey, BC

Position Overview

The Contract Administrator position is an exciting opportunity for the right individual to join the Project and Finance team at LMS Reinforcing Steel Group. Reporting to the Finance Manager this role will oversee and maintain all information and records relating to our projects.

Responsibilities:

· Coordinate, oversee and review all administrative procedures relating to all project contracts from project planning to execution and close out

· Preparation and setup of projects documentation including set up of templates and scanning to the network folder (contracts, change orders, insurance, correspondence etc.)

· Monitor, maintain and file project documentation electronically

· Administer contract review and signature process

- Scan and save contracts, unsigned, marked up, signed, fully executed
- Review contracts for appropriate language and legal terms
- Communicate project insurance requirements and request project specific insurance certificate
- Gather other documentation as requested by customer (safety, payroll, etc)
- Send signed contracts and accompanying documentation to customers including changes required to contracts

· Prepare and follow up on requests for substantial completion and holdback release for all projects, including billing of GST and preparation of holdback invoices/letters · Follow up with customers on outstanding requests for change orders

· Prepare warranty and close out documents





· Annual update of all insurance certificates on file at renewal date, provide updated copy to customers

· Attend to document requests for the finance/operations teams

· Preparation of reconciliation of projects and ad hoc requests for the contracts and accounting teams

· Prepare pre-qualifications and associated documentation for future contracts

· Preparation, distribution and receipt of customer surveys

· Create job site maps for all three operations

· Prepare large volumes of data for reporting and analysis with occasional entry into the computerized financial system

Ensure all deadlines are met and procedures are followed while prioritizing tasks

Qualifications:

- 2+ years administrative experience, preferably in the Construction Industry

- Detail oriented
- Proficient in MS Word, Outlook and Excel
- College Diploma or Certificate in Office Administration an asset

- Strong team player
- Experience with electronic filing of documentation
- Excellent time management, organization, and communication skills
- Self-motivated and able to prioritize tasks independently
- Ability to manage high volume of emails and daily change order output.
- Excellent time management skills mandatory requirement

Job Types: Permanent, Full-time

Benefits:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8-hour shift Mon – Fri
- In office position (work from home not available)
- Ability to meet flexible work hours as required

Job Types: Full-time, Permanent Pay: $45,000.00-$50,000.00 per year

Advantages

- Dental care
- Extended health care
- RRSP match
- Vision care

Experience:
- Contract Administrator: 2 years (preferred)

Work Location: In person

📌 Contract Administrator (Surrey)
🏢 LMS Reinforcing Steel Group
📍 Surrey