Medical Office Assistant (MOA) – OB/GYN

Barrhead Family Clinic – Barrhead, AB

Starting Wage: $20.00 per hour

Hours: Monday to Friday, 8:30 AM – 5:00 PM

About Barrhead Family Clinic

Barrhead Family Clinic is a growing, community-focused medical clinic dedicated to providing accessible, high-quality healthcare to individuals and families in Barrhead and the surrounding communities.

As we expand our services to welcome a current Obstetrician & Gynecologist (OB/GYN) physician, we are seeking a dependable, organized, and motivated Medical Office Assistant to support the physician's practice and help ensure the smooth day-to-day operation of the clinic.

This is an excellent opportunity for someone who enjoys medical administration, thrives in a fast-paced environment, and wants to play an important role in supporting women's healthcare services within our community.

Position Overview The Medical Office Assistant will be responsible for providing administrative and clerical support to the OB/GYN physician, helping coordinate patient care between clinic appointments, hospital-based obstetric care, and deliveries.

The ideal candidate will be highly organized, detail-oriented, professional, and comfortable managing a busy physician's schedule while communicating with patients, hospital staff, and other healthcare providers.

We are looking for someone who takes initiative, works well independently, and understands the importance of maintaining an efficient, welcoming, and confidential medical office.

Key Responsibilities

Typical duties will include, but are not limited to:

- Managing the OB/GYN physician's clinic schedule and booking patient appointments.
- Coordinating appointments and follow-up visits for obstetric and gynecological patients.
- Answering phone calls, managing voicemail, and responding to patient inquiries professionally.
- Greeting patients and ensuring a welcoming, respectful clinic experience.




- Registering patients, maintaining charts, and updating electronic medical records (EMR).
- Processing referrals, laboratory requisitions, diagnostic imaging requests, and incoming reports.
- Coordinating communication and documentation between the physician, hospital, and other healthcare providers as required.
- Tracking incoming results, referrals, and follow-up appointments to help ensure continuity of care.
- Managing correspondence, paperwork, and other administrative tasks related to the OB/GYN practice.
- Maintaining patient confidentiality and handling sensitive medical information appropriately.
- Supporting efficient clinic workflow while adapting to changes in scheduling related to the physician's hospital responsibilities.
- Assisting with general clinic administrative duties as required.

Ideal Candidate Profile The successful applicant will:
- Have a strong administrative background and excellent organizational skills.
- Demonstrate exceptional attention to detail and the ability to multitask effectively.
- Communicate clearly, professionally, and compassionately with patients and healthcare providers.
- Be personable and approachable while maintaining professional boundaries.
- Be confident managing competing priorities in a busy medical environment.
- Take direction well while also demonstrating initiative and the ability to work independently.
- Be dependable, punctual, and committed to providing excellent patient service.
- Understand the importance of discretion and patient confidentiality.




- Be comfortable coordinating schedules and managing changes in a physician's daily workflow.
- Live in or near Barrhead and have reliable transportation.
- Be eager to learn and grow alongside an expanding medical practice.

Assets (Not Required but Strongly Valued)
- Previous experience working in a medical clinic or healthcare setting.
- Medical Office Assistant training or certification.
- Familiarity with EMR systems and medical terminology.
- Experience coordinating specialist appointments, referrals, and diagnostic testing.
- Experience supporting a physician in obstetrics, gynecology, or another specialty practice.

Why Join Barrhead Family Clinic?
- Competitive starting wage: $20.00 per hour.
- Stable weekday schedule: Monday to Friday, 8:30 AM – 5:00 PM.
- Opportunity to grow: Be part of an expanding clinic introducing new specialty services.
- Meaningful work: Play an important role in supporting women's healthcare in the community.
- Collaborative environment: Work closely with a new OB/GYN physician and the broader clinic team.
- Professional development: Build valuable experience in specialty medical administration and physician practice coordination.

How to Apply If you are organized, dependable, and passionate about providing excellent administrative support in a medical setting, we would love to hear from you.

Please submit your resume and a brief introduction outlining your administrative experience and interest in joining Barrhead Family Clinic.

We look forward to welcoming someone who is excited to grow with our clinic and help support the delivery of quality women's healthcare in our community.

Job Type: Full-time

Pay: From $20.00 per hour

Education

- Secondary School (required)

Experience:
- MOA: 1 year (required)

Language:
- English (preferred)

Work Location: In person

📌 Medical Office Assistant/Receptionist - OB/GYN (Barrhead)
🏢 Barrhead Family Clinic
📍 Barrhead