Company Overview

Atlas-Apex Roofing Inc. is a leading commercial/industrial roofing contractor with operations throughout Canada. With over 98 years of experience in the roofing business our success is measured on our ability to perform for our clients. Atlas-Apex has harnessed the power of technology, innovation and experience to provide the most comprehensive roofing program in the country.

Atlas-Apex Roofing (Kitchener) Inc. is currently seeking a motivated and detail-oriented Office Administrator who is looking for an exciting opportunity to contribute to a growing team in a fast-paced environment.

Responsibilities and Duties:

- Answering the phone; answering or directing inquiries
- Handle service-related phone calls while taking detailed information pertinent to various service requests
- Welcoming guests and customers by greeting them, in person or on the telephone
- Preparing, keying in, editing and proofreading Payroll records for the Kitchener Branch
- Take and distribute production meeting minutes
- Preparing and completing tenders
- Creating and maintaining customer production and service contracts
- Opening and sorting mail
- Matching packing slips and coding invoices
- Preparing and closing Pink Cards
- Create detailed service reports and costing breakdowns for completed work orders
- Proofreading and formatting of service-related quotations and reports
- Managing online quotes and reports of completed work
- Proofreading and preparing invoices for mail
- Preparing and scheduling courier and other postal correspondence
- Putting together and editing correspondence, reports, and presentations
- Manage vehicle operations, including processing gas receipts, booking maintenance (oil changes, brakes, etc.) and annual MTO license renewals
- Reconciling the phone bill, fuel bill and others
- General filing and office maintenance
- Perform general and miscellaneous duties
- Maintaining office supplies (paper, pens, coffee, paper towel, etc.)



by checking stock; anticipating needed supplies; placing and expediting supply orders; verifying receipt of supplies.
- Keeping the office, boardroom and washrooms stocked
- General cleaning of the kitchen area, the boardroom, and main foyer
- Assist with all Branch needs related to customer service, supporting account managers, general administration and senior management
- Assisting with all other areas of the company

Qualifications, Knowledge, Skills & Abilities:

- High school diploma required; 3–5 years of office administration experience preferred.
- Strong attention to detail and accuracy.
- Excellent verbal and written communication skills, with a professional and courteous approach to customer service and telephone inquiries.
- Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced workplace.
- Experience with general office administration, data entry, filing, invoice processing, and maintaining accurate records.
- Strong problem-solving skills, sound judgment, and the ability to follow instructions and work independently with minimal supervision.
- Professional, dependable, and adaptable, with strong interpersonal skills and the ability to work effectively with employees, customers, management, and external contacts.

We offer:

- Competitive wages based on experience.
- A comprehensive benefits program for you and your family.
- Eligibility to enroll in the company pension program.
- Comprehensive safety training and a safe, COR-certified workplace committed to health and safety.
- Ongoing professional and industry-specific training, with opportunities to develop your skills and advance your career.
- A team-oriented culture that values diversity, collaboration, and shared success.

Pay: $50,000.00-$55,000.00 per year

Benefits

- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Office Administrator (Kitchener)
🏢 Atlas-Apex Roofing
📍 Kitchener