Overview

We are seeking a detail-oriented and organized Office Administrator to join our team. This role is vital in ensuring the smooth operation of our office functions, providing exceptional support to staff and clients alike. The ideal candidate will possess strong administrative skills, proficiency in various software tools, and excellent communication abilities.

Experience with medical or dental office procedures is a plus, but not required. This position offers an opportunity to work in a professional environment where organizational skills and customer service are highly valued.

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
- Maintain organized filing systems both electronically and physically to ensure quick retrieval of documents
- Assist with appointment scheduling, reminders, and patient or client follow-ups
- Support bookkeeping activities such as invoicing, billing, and record keeping
- Provide exceptional customer service by addressing inquiries promptly and professionally
- Proofread documents for accuracy and clarity before distribution




- Handle administrative tasks such as photocopying, scanning, and preparing reports
- Support other office staff with clerical duties including typing, proofreading, and general organization

Qualifications

- Proven experience in office administration or clerical roles; medical or dental office experience is preferred but not mandatory
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with keen attention to detail
- Effective communication skills, including phone etiquette for handling multi-line phone systems and customer interactions
- Ability to perform data entry accurately and efficiently with good typing speed
- Prior experience in customer service or support roles is advantageous
- Familiarity with filing systems, record management, and administrative procedures
- Ability to multitask effectively in a fast-paced environment

This position provides an excellent chance for individuals seeking to develop their administrative expertise within a supportive team environment. Pay: $17.85-$18.00 per hour

Work Location: In person

📌 Office Administrator (Thunder Bay)
🏢 Maze Security Solutions
📍 Thunder Bay