About Us:

Quinann Financial Advisory is a premier financial planning and wealth management firm dedicated to helping clients secure their financial futures. Located in the heart of downtown Edmonton at 10060 Jasper Ave NW, we pride ourselves on exceptional client service, integrity, and operational excellence. We are currently seeking a highly organized, professional, and welcoming Office Assistant to support our growing team.

Position Summary

As an Office Assistant, you will be the first point of contact for our clients and the backbone of our daily office operations. You will manage frontline administrative tasks, ensure a smooth operational workflow, and support our financial advisors with basic clerical duties. The ideal candidate is detail-oriented, possesses excellent interpersonal skills, and maintains a highly skilled demeanor.

Key Responsibilities

- Greet and welcome clients and corporate guests warmly, directing them to meetings and managing the reception area.
- Answer, screen, and route incoming phone calls, taking accurate messages and handling general inquiries professionally.
- Maintain and organize physical and digital client files, ensuring high accuracy in data entry and absolute confidentiality of financial records.
- Schedule and coordinate client appointments, manage office calendars, and prepare meeting rooms.
- Monitor and replenish office supplies and corporate materials, liaising with vendors to maintain office efficiency.
- Assist with basic administrative tasks, including scanning,



mailing, document formatting, and processing incoming/outgoing correspondence.

Qualifications & Requirements:
- 1+ years of experience as an Office Assistant, Receptionist, or in a similar administrative support role (experience in financial services, insurance, or legal sectors is an asset).
- Excellent verbal and written communication skills in English with a polite, professional phone manner.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning internal database software.
- Exceptional organizational and time-management skills with a strong attention to detail.
- Proven ability to handle sensitive, personal customer information with discretion and integrity.
- Must be legally authorized to work in Canada and able to reliably commute to our Edmonton, AB (T5J 3R8) office.

What We Offer
- Competitive hourly pay: $19.40 – $24.40 per hour (based on experience).
- Full-time, stable hours (40 hours per week) with a consistent daytime schedule.
- Comprehensive health benefits package, including Extended Health, Dental, and Vision care.
- Generous paid time off (PTO) allocation.
- Convenient downtown location with on-site parking provided.
- A professional, supportive, and collaborative corporate culture.

Pay: $19.40-$24.40 per hour Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Office Assistant (Edmonton)
🏢 Quinann Financial Advisory
📍 Edmonton