Project Coordinator

Position Summary The Project Coordinator at Mackie Homes is an office-based position responsible for coordinating information, documentation, schedules, and activities across multiple disciplines within the homebuilding operation.

The role supports the Construction, Development, Sales, Design, Selections, Purchasing, Accounting, and Customer Service Teams, helping ensure projects move forward efficiently and that information is communicated accurately and on time with a lens to implementing AI solutions, where applicable.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities and working with both internal teams and external consultants, municipalities, trades, and suppliers.

Key Responsibilities

- Coordinate multiple projects and workstreams from planning through construction and completion.
- Track project schedules, deadlines, approvals, and outstanding items.
- Assist in facilitating effective communication between Construction, Development, Sales, Design, Selections, Purchasing, Accounting, and Customer Service.
- Prepare and maintain project documentation, reports, meeting minutes, drawings, schedules, and correspondence.
- Coordinate meetings with internal teams, consultants, municipalities, trades, and suppliers.
- Follow up on outstanding items and ensure deadlines are met.
- Assist with municipal submissions, permits, inspections, approvals, and project requirements.
- Maintain accurate project records and filing systems.
- Assist with purchase orders, invoices, change orders, and project documentation.
- Support the Management and Project Teams with day-to-day administrative and coordination requirements.
- Assist with improving systems, processes, and communication between departments.
- Perform other project coordination and administrative duties as required.

Qualifications & Experience

- 2–5 years of experience in project coordination, construction administration, real estate development, business, or a related field.




- Experience in residential construction or homebuilding is an asset.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Experience in effective ERP system navigation.
- Strong attention to detail.
- Strong interest in AI tools and technology, with the ability to use AI to improve day-to-day productivity.
- Experience with and commitment to disciplined CRM usage.
- Ability to manage multiple projects and deadlines.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to read and understand basic construction drawings and documents is an asset.

Personal Attributes The successful candidate will be:

- Highly organized and detail oriented.
- Proactive and dependable.
- A robust communicator.
- Comfortable working with multiple departments.
- Good at following up and keeping projects moving.
- Able to prioritize competing deadlines.
- Curious and willing to learn and adopt new technology and AI tools.
- Professional when dealing with consultants, municipalities, trades, suppliers, and homeowners.
- A problem solver who takes ownership of assigned tasks.
- Comfortable working in a fast-paced environment.

Key Performance Indicators Performance will be measured by:

- Projects and tasks progressing according to schedule.
- Timely completion of assigned activities.
- Effective use of AI and technology to improve productivity and reduce administrative work.
- Accuracy and organization of project documentation.
- Effective communication between departments.
- Timely follow-up on outstanding items.
- Reduction of delays caused by missing information or coordination issues.
- Quality and accuracy of reports and project records.
- Support provided to the Management and Project Teams.

Position Objective The primary objective of the Project Coordinator is to keep projects organized and moving forward by coordinating people, information, documentation, and deadlines across the various disciplines of the homebuilding operation. Pay: $58,000.00-$65,000.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Vision care

Work Location: In person

📌 Project Coordinator (Arnprior)
🏢 Mackie Homes
📍 Arnprior