Job Overview

We are seeking a detail-oriented and organized Property Admin Assistant to support our property management team. This role involves managing administrative tasks, maintaining accurate records, and providing exceptional customer service to tenants and stakeholders. The ideal candidate will have experience with property management software, strong communication skills, and a proactive approach to problem-solving.

This position offers an opportunity to grow within a dynamic real estate environment while ensuring smooth daily operations.

Responsibilities

- Assist with data entry and maintenance of property management systems, including Yardi and CMMS platforms
- Manage filing systems for lease agreements, maintenance records, and tenant correspondence
- Coordinate and schedule property inspections, repairs, and maintenance activities
- Respond to tenant inquiries via phone and email with professional phone etiquette
- Support the leasing process by handling applications, scheduling viewings, and updating tenant records
- Maintain accurate records of rent payments, late notices, and other financial transactions
- Prepare reports related to property performance and occupancy rates
- Assist in customer relationship management efforts to foster positive tenant relations




- Support administrative functions such as answering phones, managing correspondence, and organizing meetings

Skills

- Proficiency in property management software such as Yardi; experience with CMMS is a plus
- Strong office experience with excellent organizational skills
- Previous administrative experience in real estate or property management preferred
- Exceptional customer service skills with the ability to handle inquiries professionally
- Negotiation skills for lease renewals and conflict resolution
- Data entry accuracy and attention to detail for record keeping and reporting
- Ability to manage filing systems efficiently for quick retrieval of documents
- Familiarity with customer relationship management tools to enhance tenant engagement
- Excellent phone etiquette combined with clear communication skills

This role is integral to maintaining efficient property operations while delivering outstanding service to tenants. The ideal candidate will be proactive, dependable, and eager to contribute to a professional team dedicated to excellence in property management. Pay: $19.76-$20.08 per hour

Advantages

- On-site parking

Work Location: In person

📌 Property Admin Assistant (North York)
🏢 Miramar Property Management
📍 North York