Overview

We are seeking a detail-oriented and organized Quality and Administrative Coordinator to join our team in Oakville, Ontario. This position is responsible for supporting Quality systems, documentation, audits, inspections, and continuous improvement initiatives while providing skilled reception and administrative support for the office. The successful candidate will play a key role in ensuring quality processes are maintained and that visitors, customers, and employees receive exceptional service.

Responsibilities

Administrative Support

- Provide professional reception services and serve as the first point of contact for visitors and callers.
- Coordinate visitor management, mail, courier services, and outgoing shipments.
- Maintain reception, meeting rooms, and shared office areas.
- Provide general administrative support, including data entry, scheduling, document preparation, and office coordination.
- Support meetings, events, and other administrative projects as require.

Quality Administration
- Support audits, inspections, customer complaint investigations, and nonconforming product reviews.
- Assist with ISO programs, KPI tracking, and continuous improvement initiatives.
- Support root cause analysis, corrective actions, and supplier quality activities.

Requirements

- Postsecondary education in Business Administration, Office Administration, Quality Management, or a related field.
- 0-2 years of experience in quality administration, reception,



customer service, or a manufacturing environment.
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, and PowerPoint).
- Strong organizational, communication, and multitasking skills.
- Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

- Experience in a manufacturing environment and knowledge of ISO 9001 are assets.

Recruitment Process Disclosure As required by Ontario employment legislation, WIKA discloses that artificial intelligence (AI) may be used to support the screening and assessment of job applications. The use of AI is intended to assist our recruitment process, while all hiring decisions remain the responsibility of our hiring team.

Join Our Team

Join us as a Quality and Administrative Coordinator and support the effective operation of our quality systems and processes. Your attention to detail, organizational skills, and commitment to quality will help ensure our products consistently meet internal standards and customer expectations.

Pay: $48,000.00-$58,000.00 per year

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Education:
- Secondary School (required)

Experience:
- Administrative: 2 years (required)

Work Location: In person

📌 Quality and Administrative Coordinator (Oakville)
🏢 WIKA Instruments
📍 Oakville