- Serve as the first point of contact for partners, visitors, contractors, vendors, and delivery personnel.

- Greet visitors, respond to inquiries, and direct individuals to the appropriate person or location.

- Monitor and manage access gates, including coordinating entry and exit for authorized visitors, contractors, and deliveries.

- Verify visitor authorization and maintain visitor logs, where applicable.

- Monitor gates, cameras, and other security systems as part of routine duties.

- Promptly report unauthorized access, suspicious activity, safety hazards, emergencies, and security incidents to management or the appropriate emergency services.

- Maintain incident logs and prepare written reports documenting relevant details, actions taken, and individuals notified.

- Answer and direct incoming company calls.

- Assist in review and reconciliation of excise duty inventory reports and filings.

- Assist in periodic counts of returned excise stamps in the facility.

- Respond to partner emails, telephone calls, and in-person inquiries in a professional and timely manner.

- Address routine partner questions and direct maintenance requests, complaints, and other concerns to the appropriate department or management representative.

- Maintain professional and courteous relationships with partners, visitors, and other stakeholders.

- Communicate building notices, operational updates, and other information to partners as directed by management.

- Follow up on outstanding partner inquiries and requests to ensure timely resolution.





- Handling all consumables purchasing for the building. Keeping stock levels of items purchased.

- Monitor and respond to the general office email inbox and distribute inquiries to the appropriate personnel.

- Schedule meetings, coordinate appointments, and assist with maintaining calendars as required.

- Order and monitor office supplies and report shortages to management.

- Streamline consumable purchased on scheduled dates to ensure consistency of ordering and reliability of deliveries.

- Support excise stamp order process, receiving and allocation to in-house departments as per internal procedures.

- Performing basic office tasks, such as filing, data entry, processing the mail, etc.

- Handling communications with clients and vendors via phone, email, and in-person.

- Assist in preparing financial reports as requested.

- Assisting with audits, fact checks, and resolving discrepancies related to excise stamps.

- Adhoc administrative duties including filing, and handling customer/vendor inquiries.

- Producing weekly and monthly reporting statements for review with the management team.

- Download internal security system reports & logs. File and store associated data accordingly.

- Maintain a professional, organized, and welcoming reception and office environment.

- Perform other related reception, administrative, and operational duties as assigned by management.

Job Type: Full time

Pay: $18.00-$26.00 per hour

Experience

- Administrative: 2 years (required)

Work Location: In person

📌 Reception/Administrative Assistant (North York)
🏢 [email protected]
📍 North York