This is a full-time, in-office position. The Receptionist / Accounting assistant is the first point of contact for visitors and callers at Penny Lane Property Management and a member of the Administrative & Accounting team. Alongside front-desk duties, the role supports the Accounting team with accounts payable processing.

Reports to: Managing Broker, Penny Lane Property Management, or as otherwise directed by the owners.

Reception & Front Desk

· Greet visitors, clients, and staff in a warm and professional manner.

· Answer and direct calls on a multi-line phone system, respond to general inquiries promptly, and take accurate messages.

· Manage incoming and outgoing mail, couriers, and general correspondence.

· Keep the reception area tidy and professional at all times.

Accounts Payable

· Working with the Accounting team, receive, review, and code vendor invoices, matching them to work orders or purchase orders where applicable.

· Enter invoices and payments accurately in accounting software.

· Route invoices for approval and follow up on outstanding approvals.

· Prepare cheque and electronic payment runs for review and approval.

· Respond to vendor inquiries about invoice and payment status.

· Maintain organized vendor and payables files.

· Assist with month-end tasks, as directed.

Office Administration

· Perform accurate data entry using Microsoft Office and other office software.

· Maintain organized physical and electronic filing systems so documents can be retrieved quickly.

· Support general clerical tasks, including photocopying, scanning, proofreading,



and preparing correspondence.

· Monitor office supply levels and reorder as needed.

· Assist with onboarding new hires by setting up workstations and ensuring phone lines, email accounts, and laptops are activated or transferred.

· Support the smooth day-to-day running of the office.

· Perform other duties as required.

Qualifications

· Previous experience in a reception, administrative, or clerical role.

· Experience with accounts payable or bookkeeping; working knowledge of Buildium or similar accounting software.

· Proficiency in Microsoft Office (Word, Excel, Outlook).

· Solid data entry and typing skills with a high degree of accuracy.

· Excellent customer service, phone etiquette, and communication skills.

· Strong organizational skills and attention to detail.

· Ability to handle confidential financial information with discretion.

Working Conditions

· Full-time position of 40 hours per week.

· In-office role; remote or hybrid work is not available.

· Involves repetitive motions, such as keyboarding and data entry.

· Requires sitting and standing for extended periods, and occasionally lifting up to 25 lbs.

Join us in delivering outstanding service while growing your administrative expertise! This role is perfect for motivated individuals eager to grow their career in a supportive environment that values professionalism and initiative.

Pay: $22.00-$25.00 per hour

Benefits

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Receptionist/Accounting Assistant (Courtenay)
🏢 Penny Lane Property Management
📍 Courtenay