Job Summary

We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service while managing administrative tasks efficiently. This role requires strong communication skills, proficiency in office software, and the ability to handle multiple responsibilities in a rapid-paced environment.

Experience in medical or dental offices is a plus, but not required. The Receptionist will play a vital role in ensuring smooth daily operations and maintaining a welcoming atmosphere for clients and staff alike.

Responsibilities

- Greet visitors and clients with professionalism and courtesy at the front desk
- Answer multi-line phone systems promptly and efficiently, directing calls as needed
- Manage appointment scheduling and confirmations using office software such as QuickBooks, Microsoft Office, or Google Workspace
- Perform data entry tasks accurately, including updating patient or client records
- Handle filing, document organization, and record keeping to ensure easy retrieval of information
- Provide exceptional customer support by addressing inquiries and resolving issues promptly
- Assist with administrative duties such as proofreading documents, managing correspondence, and supporting office operations
- Maintain a clean and organized reception area to create a welcoming environment




- Support bookkeeping or billing tasks related to office operations when necessary
- Collaborate with team members to ensure efficient workflow and excellent service delivery

Skills

- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is preferred
- Excellent computer skills with the ability to learn new systems quickly
- Proven clerical experience with data entry, filing, and document management
- Exceptional customer service skills with professional phone etiquette and organizational abilities
- Ability to handle multi-line phone systems efficiently and courteously
- Strong organizational skills with attention to detail in proofreading and document accuracy
- Previous experience in medical or dental office environments is advantageous but not mandatory
- Ability to manage multiple tasks simultaneously while maintaining professionalism under pressure
- Good typing speed and accuracy for efficient data entry

This position offers an opportunity to be an integral part of a dynamic team dedicated to providing outstanding service. The successful candidate will demonstrate reliability, excellent communication skills, and a proactive approach to administrative support. Pay: $17.60-$20.00 per hour

Expected hours: 35.0 per week

Benefits

- On-site parking

Work Location: In person

📌 Receptionist (Mississauga)
🏢 Walshken Immigration
📍 Mississauga