Position Summary

Reporting to the Accreditation and Quality Improvement Officer and working in close collaboration with administrative and academic leadership, the Accreditation and Quality Improvement Administrator provides administrative and expert support for all School of Medicine accreditation and quality improvement activities. Responsibilities may extend to other projects at the Director’s request.

Role and responsibilities

- 1. Develops and maintains expert level of knowledge regarding all accreditation standards for Medicine: a. Works in close collaboration with the Accreditation and Q.
I. Officer in administering the preparation of comprehensive and high quality self-study reports and progress reports, as necessary. b. Builds and maintains collaborative, productive working relationships with staff and senior academics for the different programs on all accreditation and Q.
I. issues. c. Keeps abreast of all process updates and recent product developments in Accreditation and Education Quality Improvement d. Liaises with and maintains a partnership with the appropriate accreditation bodies
- 2. Coordinates and provides administrative support for Accreditation and Education Quality Improvement committees: a. May function as a minute taker b. Manage shared Committee folders with regards to meeting outcomes c. Preparation of agendas d. Room bookings e. Document preparation and printing f. Meeting invitations to Committee members g. Any logistics associated with Committee meeting h. Ensure follow-up of action items in collaboration with the Accreditation and Q.
I. Officer
- 3. Provide administrative support for all accreditation related processes: a. Understands accreditation requirements and timelines. b. Informs administrative personnel on accreditation requirements and in particular,



guides the assembly of complex accreditation reports, to best present required materials completely and accurately. c. Develops, applies and implements administrative procedures and/or systems to ensure that data required for all quality assurance documents (e.g., annual reports, cyclical reviews, and accreditation reports) is systematically collected in a timely manner and ensures activities meet or exceed established quality requirements. d. Validates accreditation requirements, investigates data sources for required data and identifies sources. e. In collaboration with the Accreditation and Q.
I. Officer, determines the best way to present data clearly to meet requirements. f. Identifies and flags potential threats to accreditation compliance to Accreditation and Q.
I. g. Communicates with and provides support to administrative personnel to gather the information and documents required by faculty members. h. Verifies the completeness of reports and communications submitted i. Escalates administrative issues j. Coordinates printing and/or electronic submission of self-study report, to ensure readiness by deadline date. k. Administers onsite visit schedules, confirms and sends reminders for interviews to invited parties. Makes arrangements for onsite team’s travel, accommodations, and meals, as required. Specifically for Onsite Reviews: a. Administers onsite schedules b.



Sends calendar invitations and confirms attendance c. Makes arrangements for onsite team’s travel/accommodation/meals, etc. l. Manages document preparation a. Formatting and stylistic editing b. Creating appendices and tables of contents c. First-round proof-reading d. Checks for completeness of documents and forms e. Provide administrative support for Accreditation committees m. Provide administrative support to Accreditation and Quality Improvement Officer as needed
- 4. Provide project management support for all accreditation related outcomes: a. Develops and implements administrative procedures to track and monitor the accreditation and quality improvement activities b. Develops and implements administrative documents to help monitor and strengthen the quality assurance and quality improvement processes
- 5. Coordinate and provide administrative support for the different documentation databases used for accreditation documentation
- 6. Provide educational and administrative support for accreditation related Q.
I. activities: a. Designs and implements guides (checklist, timeline guides, etc.) b. Designs and implements toolkits for Program Directors c. Designs and implements report templates (surveyor checklist, internal review report, feedback forms, survey questionnaire, transmittal letters, etc.) d. Establishes ongoing coaching relationship with administrative staff on accreditation related issues e. Develops and implements training sessions for Program Administrators f. In collaboration with Accreditation and Q.
I Officer and Assistant Deans, analyzes knowledge/policy gaps and propose solutions g. Works in collaboration with Officer, Assistant Deans and other stakeholders to define new accred

📌 Accreditation & QI Administrator (Montreal)
🏢 McGill University
📍 Montreal