The opportunity: Fitzrovia is seeking a Senior Property Administrator to own tenant ledger, rent roll, and lease administration for a defined portfolio of buildings across Ontario, Quebec, and British Columbia. This is a centralized, back-office role that partners closely with in office General/Property Managers and leasing teams.

Reporting to the Property/Asset Management leadership team, the Senior Property Administrator will provide tenant ledger, rent roll, and lease administration support across the assigned portfolio, ensuring that tenant accounts, notices, and other centralized functions are managed consistently, accurately, effectively, and in full compliance with applicable tenancy legislation in each province. The role is well suited to a detail-oriented, process-driven professional with a strong accounting and administrative foundation who is comfortable managing a high volume of transactional work across multiple jurisdictions.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization. This role is well suited for a candidate who enjoys building consistent processes out of previously fragmented, site-level work, and who is comfortable being a centralized point of accountability for a defined group of buildings.

As we are a highly collaborative team, the successful candidate will be required to work in-office full-time.

This posting is for an existing vacancy. The salary range for this position is $65,000 - $75,000. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.





Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia's hiring team.

Key Responsibilities:

Rent Roll, Postings & Ledger Accuracy

- Complete monthly recurring charge postings and related reversals across assigned buildings.
- Audit the monthly rent roll, including:
- Rentable items
- Last Month's Rent (LMR) deposits
- Lease charge accuracy
- Market rate accuracy
- Concessions and concession expiry dates

- Post monthly/annual interest on Last Month's Rent (LMR) deposits in accordance with each province's requirements.
- Investigate and resolve discrepancies across all tenant ledgers and accounts.
- Manage unit transfers and roommate promotions as they relate to ledger charges and LMR only.
- Review and enter specialized lease types (corporate/company-use leases, non-resident leases, rent supplement agreements, and housing benefit/subsidized leases) in Yardi, ensuring accurate charge setup.
- Conduct periodic tenant record audits (contact information, occupancy status, unit details) to ensure data integrity beyond financial fields.

Move-In & Move-Out Administration

- Manage the posting of all property charges related to move-ins and move-outs.
- Administer rentable items, including setup, billing, and ongoing charge accuracy.




- Review leases ahead of execution by the leasing team to confirm accuracy of terms and charges.
- Complete the lease execution addendum in Yardi for rentable items once a resident has moved in.
- Process move-out and other tenant refunds in Yardi.
- Monitor utility accounts for vacant/unoccupied units to ensure timely activation, transfer, and closure of service and avoid unnecessary charges.

Lease Renewals, Statutory Notices & Board Orders

- Process lease renewals and prepare associated renewal documentation.
- Prepare and track Ontario notices, including N1 (rent increase) and N2 (renewal) forms, and manage N4 (arrears) notices through to task completion.
- Prepare and issue eviction-related notices and Board applications (e.g., L1/L2 filings) where arrears or lease breaches remain unresolved.
- Prepare and track the equivalent provincial notices and forms required under Quebec's Tribunal administratif du logement (TAL) and British Columbia's Residential Tenancy Branch (RTB) for renewals, rent increases, arrears, and evictions.
- Process Landlord and Tenant Board (and equivalent TAL/RTB) orders and apply the resulting account and ledger adjustments.
- Track and manage arrears and discrepancy (A&D;) items through to resolution.

Accounts Receivable, Collections & Reporting

- Issue tenant account statements and proactively follow up on overdue balances to reduce arrears aging across the assigned portfolio.
- Analyze aged receivables (30/60/90+ day buckets) and prioritize collection and follow-up actions accordingly.
- Prepare and distribute a weekly accounts receivable/arrears status report to Prop

📌 Senior Property Administrator (Toronto)
🏢 Fitzrovia
📍 Toronto