Academic Services Coordinator - Term (November 2026 - January 2027)

Description of Duties

Luther College at the University of Regina (www.luthercollege.edu/university) invites applications for a full-time (35 hours/week) short-term position in the role of Academic Services Coordinator commencing as soon as possible until January 29, 2027, with the possibility of extension. Reporting to the Registrar, the Academic Services Coordinator’s responsibilities include general reception and clerical duties; providing basic information to students and the general public regarding admission, registration, and degree programs; assistance with student registration and records, scholarship administration, public events, and other projects which support the College’s academic program.

Responsibilities

- Respond to prospective student, current student, and general public inquiries in person, by e-mail, and by phone with a high level of customer service;
- Schedule student appointments, co-ordinate meetings;
- Assist with student course registration, resolve scheduling conflicts, and general problem-solving;
- Contact and monitor new and transferred students, and assist with maintenance of electronic student files;
- Remain proficient in software adopted by the University of Regina such as degree audit (Advisor), Content, visual schedule builder (VSB), Banner, SLATE;
- Assist with implementation of academic regulations to various student cohorts;
- Maintain and update emails, letters, and electronic forms used in Academic Office processes;
- Assist with Convocation and other public events such as Dean’s Honour Roll receptions and the Luther Lecture;
- Provide administrative support to the Assistant Dean,



schedule student appointments for the Assistant Dean, and distribute decision letters following Academic Misconduct Investigations;
- Provide as needed administrative support to the NVSSN Director;
- Provide as needed administrative support to the faculty; and
- Perform other duties as assigned by the Registrar.

Qualifications

- An undergraduate degree in the liberal arts & sciences and experience in an office environment;
- Competence with Microsoft Office applications (Word, Excel, Powerpoint);
- Knowledge of the Banner student system would be considered an asset;
- Strong attention to detail and ability to handle multiple tasks;
- Sound interpersonal skills;
- Affinity with the goals of Luther College and the small college environment in which flexibility, warmth, and cordiality are necessary and valued; and
- Willingness to work in an open office setting where collaboration among staff, at times beyond the job description, is necessary and valued.

Working Conditions

- This is a full time term position with hours Monday-Friday 8:30 AM - 4:30 PM, totaling 35 hours per week.

Salary:

The starting salary for this position is $53,728 annually.

Equity, Diversity and Inclusion

Luther College is committed to employment equity and encourages applications from all qualified candidates including women,



persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by The Saskatchewan Human Rights Code. Applicants are invited to self-identify in as many categories as apply. You may identify in more than one group: please indicate all with which you self-identify. Upon request, accommodation will be provided by Luther College throughout the recruitment and selection process to applicants with disabilities.

All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority.

Luther College at the University of Regina is located on Treaty 4 territory, the original homeland of the nêhiyawak, Anihšināpēk, Dakota, Lakota, Nakoda peoples, and Michif/Métis nation. We recognize that, as an institution founded by settlers, we benefit from being on this land. We are grateful for the privilege to learn, teach, and work here. We respect the Treaties that were made on these territories, we acknowledge the harms and mistakes of the past, and we dedicate ourselves to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

Luther College

Luther College is a Federated College at the University of Regina and offers degree programs in the Faculties of Arts, Science, Media, Art and Performance (MAP), and La Cité (French), with excellent pre-skilled program options. While completely academically integrated with the University of Regina, Federated Colleges are adm

📌 Academic Services Coordinator – Short-Term (Regina)
🏢 Luther College
📍 Regina