About Credit Union Central of Manitoba

Credit Union of Manitoba (CUCM) is the trade association and service provider for the province's 15 autonomous credit unions. CUCM's purpose is to provide strategic leadership for credit unions, and to deliver high-value solutions that help each credit union achieve its vision.

Position Summary

The Governance Specialist is a hands‑on governance role responsible for supporting the effective functioning of the Board of Directors and its committees. This role serves as the primary resource for all board‑facing activities, ensuring that governance processes are well administered, corporate records are maintained with rigour, and the Board has the coordination and documentation support it needs to fulfill its responsibilities effectively.

This role requires both depth of governance knowledge and the organizational discipline to manage a high volume of complex, time‑sensitive, and confidential responsibilities without dedicated administrative support. The successful candidate will bring a strong understanding of board governance practices, excellent written communication skills, and the judgment to operate with discretion in a provincially regulated trade association.

Key Responsibilities

Board and Committee Administration

- Lead the planning, coordination, and administration of all Board and committee meetings, including annual meeting schedules, forward agendas, work plans, business arising reports, and meeting room coordination
- Prepare and distribute Board and committee packages in a timely and accurate manner, including agendas, minutes, presentations, briefing notes, and supporting materials
- Attend all Board and committee meetings to record proceedings and produce accurate,



high‑quality minutes for timely distribution
- Monitor and track implementation of Board‑approved decisions, follow up with management on action items, and report on progress and outstanding matters
- Manage the Board portal and ensure all governance materials, policies, and committee documents are current, organized, and accessible to directors
- Act as a resource to the Board Chair and committee chairs on procedural matters and meeting preparation

Director Lifecycle and Governance Processes

- Coordinate director onboarding, orientation, and offboarding processes, including preparation and maintenance of onboarding materials for incoming directors
- Oversee director nominations processes, including updating nomination materials, coordinating calls for nominations, and supporting nominating committee processes in accordance with Board‑approved policy
- Administer and coordinate Board and governance assessment processes, including board meeting evaluations, annual Board and committee self‑assessments, director peer assessments, and management feedback surveys
- Coordinate the annual CEO assessment process in accordance with Board policy
- Track and report on director training budgets and coordinate attendance at external conferences and education programs




- Maintain processes to evaluate organizational representatives to outside bodies in accordance with Board policy

Confidential | Governance Specialist | Job Description

Annual General Meeting and Governance Events

- Lead the planning and coordination of the annual general meeting, including notice packages, AGM booklets, meeting briefing materials, and production of accurate minutes
- Provide support to peer segment meetings and other governance‑related events as required
- Coordinate logistics for board events and director travel arrangements as needed

Corporate Records and Statutory Compliance

- Lead the preparation and filing of required corporate returns and provincial reporting obligations, ensuring accuracy and timeliness in accordance with legislative requirements
- Maintain official corporate records, including minutes, resolutions, articles, by‑laws, contracts, signing authority documentation, and historical corporate records
- Ensure corporate records are stored appropriately, securely, and in alignment with document retention requirements
- Keep corporate signing authority documentation current and coordinate related approvals and updates
- Complete annual legislative and privacy compliance activities on behalf of the division
- Support the development, maintenance, and periodic testing of the business continuity and disaster recovery plan for the governance function

Policy Governance and Documentation

- Maintain the corporate policy manual and ensure Board and corporate policies are kept current, with version control and policy review cycles managed effectively
- Draft recent policy statements and governance documents as directed by the Board

📌 Governance Specialist (Winnipeg)
🏢 Credit Union Central of Manitoba
📍 Winnipeg