Employment Type: Casual (approximately 20 hours per week), Fixed Term (up to 12-18 months)

Reports To: Vice President, Administration

Primary Purpose

The Part time Registrar Consultant plays a critical institutional leadership role, working closely with domestic and international recruitment teams, the academic community, and students. Working with the Associate Registrars, the Part-Time Registrar Consultant provides leadership, oversight, and professional direction to the Office of the Registrar. The Part-Time Registrar Consultant is responsible for ensuring the effective, efficient, and compliant administration of admissions, registration, student records, academic standing, graduation, academic policies, reporting, and other functions within the Registrar’s portfolio, while supporting a high-quality and student-centered experience. In addition, the Part-Time Registrar Consultant will contribute to succession planning efforts by mentoring and developing an internal candidate for the Registrar role. The Part-Time Registrar Consultant does not replace internal accountability or exercise general line-management authority unless a specific authority is expressly delegated in writing.

Specific Responsibilities

Strategic Decision Making

- Provide senior advice to the Vice President, Administration, senior leadership and the Associate Registrars on matters within the Registrar portfolio.
- Advise on the interpretation and administration of academic regulations, policies, procedures and governance requirements.
- Review Registrar Office policies and procedures and recommend changes to strengthen governance, compliance, consistency and operational effectiveness.
- Identify significant operational, regulatory,



governance and student-record risks and recommend practical mitigation and escalation actions.
- Assess the Registrar Office structure, team capabilities, role clarity and service-delivery model and recommend priority improvements.
- Provide advice that supports institutional priorities and student service without assuming the responsibilities of an interim line manager.

Registrar Operations and Quality Assurance

- Review workflows, decision points, controls and escalation practices across admissions, registration, student records, academic standing, graduation, reporting and related academic administration.
- Provide guidance to the Associate Registrars on complex or sensitive registration, records, academic standing, graduation, policy and compliance matters.
- Advise on standards and controls for the accuracy, integrity, privacy, security and administration of student academic records.
- Review the administration and use of the student information system and recommend practical process and control improvements.
- Support the Associate Registrars in monitoring service standards, workload pressures, emerging issues and operational risks.
- Advise on the development and use of Registrar Office key performance indicators and management reporting.
- Review operational information and data to identify trends,



control gaps, risks and opportunities for improvement.
- Provide advice on institutional, government and regulatory reporting requirements and related quality-assurance practices.
- Recommend improvements to documentation, accountability mechanisms, service quality and audit readiness.

Leadership and Professional Guidance

- Coach and mentor both Associate Registrars, with a clear focus on readiness for expanded responsibilities and the future Registrar role.
- Assess the capabilities and development needs of both Associate Registrars against the expectations of the Registrar role.
- Establish practical, documented development priorities addressing governance, policy interpretation, compliance, operational judgement, people leadership, stakeholder communication and risk management.
- Attend selected Academic Council, governance, cross-functional and operational meetings with the Associate Registrars to provide guidance on complex matters.
- Support the Associate Registrars in building confidence and consistency in day-to-day and complex decision-making.
- Provide constructive observations on development progress while avoiding dependency on the Consultant.
- Promote a collaborative, professional and student-focused culture within the Registrar Office.
- Support effective accountability, communication and coordination across the Registrar portfolio.

Stakeholder and External Relations

- Provide advice supporting effective coordination between the Office of the Registrar and academic leadership, recruitment, student services, finance, IT, compliance and other University functions.
- Atte

📌 Part-Time Registrar Consultant (Vancouver)
🏢 University Canada West
📍 Vancouver