Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state‑of‑the‑art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world‑class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long‑term economic perks, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled‑worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us

Location: Calgary, AB

Department: Pacific Link

Reports to:



Senior Regulatory Advisor

Worker Type: Contract

Schedule Type: Full-Time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as a Regulatory Coordinator, Document Control, Pacific Link (Contract). In this position, you will play a key role in the controlled creation, review, filing, distribution and retention of regulatory documents and records. The role administers document‑control workflows, templates, naming conventions, metadata, registers, transmittals and repositories to ensure regulatory information is complete, current, traceable, secure and readily retrievable. The successful candidate will work with regulatory advisors and multidisciplinary contributors to support submission readiness and maintain defensible filing records and promote consistent document‑control practices throughout the regulatory lifecycle.

Key Responsibilities

Regulatory Document Production and Control

- Coordinate document formatting, compilation, quality checks and final production of regulatory applications, filings, information requests, correspondence and supporting materials.
- Maintain controlled templates, document numbering, naming conventions, version control, revision history and document status in accordance with approved requirements.




- Coordinate document review and approval workflows, consolidate comments, track revisions and confirm that current approved versions are used for filing.
- Prepare document packages, transmittals and distribution records and verify completeness before release or submission.

Submission Filing and Records Traceability

- File approved regulatory materials through applicable submission repositories and manage filing confirmations, distribution records and complete submission packages.
- Maintain registers of submissions, regulator and agency issuances, correspondence, commitments, decisions and supporting evidence.
- Ensure filed records are promptly captured, indexed and linked to the appropriate matter, submission or regulatory requirement.
- Support retrieval of historical filings and records for regulatory responses, assurance reviews, audits and business needs.

Document Libraries and Repository Administration

- Administer regulatory document libraries, registers and filing structures in SharePoint and other approved repositories.
- Complete document intake, naming, metadata assignment, classification, indexing, storage, retrieval, retention and archival in accordance with established standards.
- Maintain permissions and coordinate access to confidential and non‑confidential regulatory information stored in SharePoint, shared drives and approved repositories.
- Monitor repository quality, metadata completeness, duplicate or obsolete content and access issues, coordinating corrective action as required.

Document Review Workflow Coordination

- Work with regulatory advisors, analysts and multidisciplinary contribut

📌 Regulatory Coordinator, Document Control, Pacific Link (Calgary)
🏢 Trans Mountain
📍 Calgary