Support a Mission-Driven Team as a Human Resources Coordinator

CANES Community Care is a not-for-profit organization committed to providing outstanding support and care services that enhance the lives of seniors, enabling them to remain in their homes and communities. Guided by our vision — Live well, age well – with CANES Community Care — we foster a workplace culture rooted in our core values: Reliable, Reputable, Responsive, and Reaching .

POSITION SUMMARY

The Human Resources Coordinator is responsible for providing support to the Director, Human Resources and assists with the administration of the day-to-day operations of the Human Resources department. This role will have a pulse on the department and play a critical role in the development and execution of many human resources processes and programs.

KEY RESPONSIBILITIES

1. Administration

- Provide general administrative support such as preparing correspondence regarding new hires and requests for letters of employment, forms and reports, coordinating and scheduling meetings/interviews/training sessions, and managing deadlines.
- Prepare documentation needed for employees (e.g. effective changes in wage/salary, employment status, or advantages).
- Update the organizational charts.
- Enroll/remove employees into/from the benefits plans (e.g. group health plan, pension plan, etc.).
- Coordinate the wage increase process for unionized employees.
- Liaise with payroll to coordinate any relevant new and changing information (e.g. new hire documentation, leaves of absence, etc.).
- Update and maintain employee records, files, correspondence, and reports.
- Responsible for quarterly HR Metric Report and Dashboard.




- Support departmental continuity by providing backup coverage for HR team members during planned and unplanned absences, as well as peak operational periods.

2. Recruitment Assistance

- Assist the Talent Acquisition Specialist (TAS) with conducting reference checks for candidates.
- Monitor and complete recruitment and termination checklists.
- Assist TAS with recruitment, new hire orientations and offboarding when required
- Attend, coordinate and assist with external and internal career fairs

3. Training and Development

- Coordinate training for the senior management and executive team.
- Manage all first aid training for employees.
- Coordinate the semi-annual mandatory training for all staff.
- Prepare and conduct additional training as required.

4. Employee Recognition

- Manage the employee recognition program.
- Redesign and coordinate the years of service recognition program.
- Coordinate employee appreciation events.
- Assess and monitor employee engagement and satisfaction (e.g. conduct exit interviews, Worklife Pulse Survey, etc.) and provide recommendations for areas of opportunity improvement within the organization.

5. Human Resources Information System

- Update and track first aid training information.




- Make any necessary changes to employees’ status, personal information, etc.
- Ensure all employee information is current.

6. Committee Participation and Coordination

- Act as the Health & Safety Coordinator for the organization.
- Attend and actively participate in Joint Health & Safety Committee (JHSC) meetings, serving as a resource on health and safety matters.
- Coordinate and collect monthly workplace inspection reports and ensure follow-up on identified hazards, concerns, and corrective actions.
- Prepare, distribute, and maintain JHSC agendas, meeting materials, minutes, and action item tracking.
- Support the organization's health and safety program through recordkeeping, reporting, and compliance-related activities.
- Participate in the Employee Engagement & Wellness Committee, fostering employee participation and promoting a positive workplace culture.
- Participate in the development and implementation of an annual Employee Engagement & Wellness Plan aligned with organizational priorities and employee feedback.
- Coordinate and support engagement, recognition, wellness, and team-building initiatives that contribute to employee satisfaction, well-being, and organizational culture.
- Monitor and evaluate engagement and wellness initiatives, providing recommendations for continuous improvement.
- Collaborate with leaders, employees, and committee members to identify opportunities to enhance workplace engagement, wellness, and employee experience.

7. Other

- Work closely with the Director, Human Resources to keep them informed of any problems that may impact t

📌 Human Resources Coordinator (Toronto)
🏢 CANES Community Care
📍 Toronto