Project Coordinator Co-op Student

Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build, and public-private partnership services. With expertise spanning buildings, civil infrastructure, industrial, and special projects, Matheson utilizes the latest digital technology to help partners solve complex construction challenges and achieve their most ambitious project goals.

As a trusted collaborator, Matheson consistently delivers quality service that ensures both projects and partners succeed.

We Are Partners

As a Project Coordinator Co-op Student, you will support the Project Team with the coordination and administration of assigned construction projects. Working under the guidance of experienced project team members, you will gain hands‑on experience supporting project documentation, scheduling, cost control, procurement, quality, and overall project performance.

This position provides an excellent chance to develop practical construction knowledge while contributing to active projects and gaining exposure to the full project lifecycle in a fast‑paced construction environment.

Key Responsibilities

Document Control & Project Administration

- Assist with reviewing project submittals for general conformance with subcontract scopes, specifications, and contract drawings.
- Support the preparation and processing of Requests for Information (RFIs), including gathering supporting documentation such as photos, drawings, sketches, and specifications.
- Assist in identifying conflicting, incomplete, or missing information within construction documents and escalates concerns to the appropriate project team member.
- Log,



track, and distribute RFIs and submittals using Procore and in accordance with Matheson policies and procedures.
- Assist with distributing RFI responses and submittal reviews to affected subcontractors and project team members.
- Maintain accurate and up‑to‑date RFI, submittal, and project documentation logs and reports.
- Maintain current and historical drawings, specifications, Site Instructions, Contemplated Change Notices, Change Directives, and other project records within Procore.

Scheduling & Procurement

- Assist the Project Manager and Project Team with developing, updating, and monitoring project schedules.
- Support the development and maintenance of submittal and procurement schedules based on construction milestones, required lead times, and consultant review periods.
- Work with project and field staff to identify required submission dates and track procurement activities against the construction schedule.
- Participate in project team meetings to review procurement status, upcoming requirements, outstanding items, and construction progress.
- Assist with following up on outstanding procurement items and communicating updates to the appropriate project team members.




- Assist in identifying potential scheduling conflicts or delays and escalates concerns to the Project Manager or appropriate project team member.

Cost Control & Project Financial Support

- Assist with preparing and verifying progress payment documentation for owners and subcontractors and tracking project progress.
- Log, track, and distribute Requests for Quotation (RFQs) to subcontractors using Procore and in accordance with Matheson policies and procedures.
- Assist with obtaining and reviewing subcontractor quotations for completeness and alignment with the requested scope of work and contract documents.
- Assist with preparing quantity take-offs and supporting documentation for Potential Change Orders (PCOs).
- Support the Project Team in reviewing applicable project costs, including labour, materials, safety, and general conditions associated with potential changes.
- Follow up with subcontractors regarding outstanding quotations and required documentation under the direction of the Project Team.
- Assist with tracking and monitoring project cash allowances and change‑related costs.
- Assist with preparing Purchase Orders in Procore in accordance with Matheson policies and procedures.

Contracts, Drawings & Specifications

- Develop an understanding of contractual responsibilities, contract documents, drawings, specifications, and project requirements.
- Assist the Project Team with subcontract and Purchase Order administration, including tracking documentation, progress, and required deliverables.
- Review and develop familiarity with Prime Contracts, subcontract documents, shop drawings, specifications, and other construction documentation.
- Develop an understanding of subcontractor scopes

📌 Project Coordinator (Toronto)
🏢 Matheson Constructors
📍 Toronto