About The Role

Shift Pattern: 5 in 7

The Facilities Assistant / Stores Manager plays a key role in supporting the Facilities Management team at LEGOLAND Windsor Resort. The position is responsible for the effective management of engineering stores and inventory, ensuring all materials and consumables are accurately controlled, issued, and recharged to the client through the CAFM system.

The role also provides administrative and operational support to the Facilities Management team, including holiday cover for administrative staff, contractor escorting, health and safety support, and assisting Facilities Managers with day-to-day business operations. This is a predominantly office-based role with regular interaction across the resort and engineering teams.

Key Responsibilities

Stores and Inventory Management

- Manage the Facilities stores, ensuring stock levels are maintained to support operational requirements.
- Receive, check, record, and store deliveries in accordance with company procedures.
- Monitor stock usage and identify opportunities to reduce waste and improve inventory control.
- Conduct regular stock counts and audits, maintaining accurate inventory records.
- Raise purchase requests and liaise with suppliers where required.
- Ensure all issued materials, consumables, and parts are correctly allocated and recharged to the client through the CAFM system.
- Produce periodic reports on stock usage, costs, and inventory performance.
- Maintain a clean, organised, and compliant stores environment.

CAFM Administration

- Maintain accurate records within the CAFM system.
- Process stores transactions, purchase orders, and material allocations.




- Ensure all chargeable works, materials, and services are correctly recorded and recharged.
- Support the administration of planned preventative maintenance (PPM) and reactive work orders.
- Assist with producing reports and performance data as required.

Facilities Administration Support

- Provide holiday and absence cover for Facilities Administration staff.
- Support Facilities Managers with administrative tasks, reports, correspondence, and document management.
- Maintain filing systems and ensure documentation is current and accurately stored.
- Assist with scheduling meetings, contractor visits, and maintenance activities.
- Support compliance administration for statutory inspections and maintenance records.

Contractor Management

- Escort contractors across the resort when required.
- Ensure contractors follow site rules, permit-to-work requirements, and health and safety procedures.
- Verify contractors sign in and out in accordance with site procedures.
- Assist Facilities Managers in monitoring contractor performance and compliance.

Health & Safety

- Promote a positive health and safety culture across the Facilities team.
- Ensure compliance with company health and safety policies and procedures.
- Assist with risk assessments, audits, inspections, and safety reporting.




- Report hazards, unsafe conditions, and near misses promptly.
- Support accident investigations and corrective actions where required.
- Ensure appropriate PPE requirements are followed within stores and operational areas.

General Facilities Duties

- Support day-to-day facilities operations across the resort.
- Assist with asset management and maintaining accurate asset records.
- Support compliance activities, including statutory testing and certification records.
- Provide administrative support during planned shutdowns and project work.
- Assist with procurement activities and supplier liaison.
- Undertake any other reasonable duties required to support the Facilities Management team.

Skills And Experience

Essential

- Previous experience in a stores, facilities, administration, or inventory management role.
- Positive working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
- Experience using CAFM systems or similar asset/work management software.
- Strong organisational and administrative skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to manage multiple tasks and priorities effectively.
- Understanding of basic health and safety requirements within a facilities environment.

Desirable

- Previous experience within facilities management or engineering support services.
- Experience of purchase ordering and stock control processes.
- Knowledge of contractor management processes.
- IOSH Working Safely or similar health and safety qualification.

Per

📌 Facilities Assistant (Windsor)
🏢 OCS
📍 Windsor