We are looking for a highly organized, welcoming, and proactive part-time Administrative Assistant at James Mowat Elementary, to keep our front office running smoothly. As the heartbeat of the school, you will shape our daily educational setting by managing front-desk operations, streamlining communications with families, and keeping essential school records accurate. If you are a positive professional who loves multitasking, thrives in a dynamic environment, and wants to make a meaningful impact on the lives of students and families, we want to hear from you At EIPS, we are proud to be one of Alberta’s largest school divisions, serving around 17,950 students across 43 vibrant schools. Every day, we encourage our staff and students to grow, discover their passions, and thrive. We equip our community for success by providing dynamic programming, up-to-date resources, and meaningful professional development. About James Mowat Elementary Located in the welcoming community of Fort Saskatchewan (just 20 km north of Sherwood Park), James Mowat Elementary is home to approximately 360 Kindergarten to Grade 6 students, supported by 17 dedicated teachers and 11 incredible support staff. Our mission is simple: to give students the exact tools, strategies, and individualized support they need to become confident, lifelong learners.
• Commencing November 4, 2026 following the 10 month school calendar
• 30 hours per week
• EIPS offers a comprehensive benefit package, which start Day 1

KEY RESPONSIBILITIES
Administrative and Office Support
• Front-Line Service: Provide exceptional service to students, staff, parents, and visitors. You will manage front-door security, handle phones/emails, and serve as the main point of contact for daily inquiries.
• Problem Solving: Independently handle questions and resolve routine complaints efficiently, looping in school administration only when necessary.
• Clear Communication: Draft letters,



family notices, and school newsletters, and help parents navigate system portals.
• School Spirit & Operations: Support school administration on special projects, keep the school website and calendar updated, and monitor general supply levels.
• Staff & Schedule Support: Assist staff with booking substitutes, provide incoming TOCs with necessary resources, and help maintain safety protocols during drills.
• Finance & Health: Assist with cash handling, fee collection, and basic audit compliance. You will also monitor student illness patterns, administer basic first aid, and distribute student medication following safety procedures.
• Attendance Tracking: Keep student attendance data meticulous, alert parents promptly regarding unnotified absences, and loop in administration when concerns arise. Record Management
• Student Data Integrity: Update student demographic info, manage new registrations, and handle student transfers/departures.
• Report Cards & Compliance: Upload data into the provincial student information system and process verification forms.
• Confidentiality & Compliance: Securely maintain and dispose of records in strict accordance with legislation like the Protection of Privacy Act (POPA) and Access to Information Act (ATIA). EDUCATION AND EXPERIENCE
• Minimum Requirement: High School diploma or equivalent.
• Preferred: A certificate or diploma in office management, business administration, or a related field.
•

Experience:
At least one (1) year of office administration experience.



Experience working within a school division or managing student information records is a major asset Knowledge, Skills And Abilities
• Tech Savvy: Proficient with Microsoft Office Suite, web-based applications, and emerging technologies. Familiarity with EIPS platforms (PowerSchool, Spend Dynamics, Atrieve, SharePoint, Permission Click) and provincial student information systems is highly valued.
• Brilliant Interpersonal

Skills:
Exceptional written and oral communication skills, with a high level of integrity, professional discretion, and a knack for handling confidential and sensitive information.
• Adaptable & Organized: An eagle eye for detail, master-level time management skills, and the unique ability to stay calm and focused amidst frequent interruptions.
• Team-Oriented: Fully capable of working independently with minimal supervision, while acting as a supportive, cooperative member of a multi-disciplinary team.
• Knowledge of records management principles including the Protection of Privacy Act (POPA) .
• Familiarity with provincial student information systems and policies.

How to Apply
( Please note that we only accept online applications.) Ready to bring your organizational talents to James Mowat Elementary? We can’t wait to meet you.
• External Applicants: Please apply through our online career portal.
• Internal Applicants: Be sure to click “Sign in With Employee Email” to ensure your application is properly considered through our internal pool. For further information, contact Krista Porter Principal at (phone hidden) or email . Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews. “If you require assistance with the application system, please call Apply to Education at 1-(phone hidden) or email .”

📌 Administrative Assistant (Fort Saskatchewan)
🏢 Elk Island Public Schools
📍 Fort Saskatchewan