(As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates) Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity‐deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary Reporting to the Manager, College Events, the Events Coordinator supports and coordinates the planning, implementation, and delivery of College events The Coordinator will maintain comprehensive event records and documentation, including financial, participation, inventory, evaluation, and post-event reporting data.

The Events Coordinator works collaboratively with the Manager, internal and external partners,



and vendors to translate event objectives into practical event plans. They coordinate critical paths, run-of-show, timelines, budgets, logistical requirements, communications, catering, hotel accommodations, travel arrangements, vendors, staffing and volunteer plans, registration processes, set-up support, day-of execution, and wrap-up activities of assigned events.

The Events Coordinator exercises independent judgement and action in coordinating multiple concurrent events, balances competing deadlines and priorities, and responds to changing requirements and issues during planning and delivery; escalating significant concerns to the Manager as needed. The role requires solid organization, communication, client service, and problem-solving skills, as well as a high level of accuracy, attention to detail, and confidentiality to ensure they maintain and positively enhance the College's brand and reputation.

Responsibilities

- Coordinates and implements assigned College events, such as student recruitment tradeshows, campus tours, workshops, and programming for prospective students and their supporters (ex. teachers, counsellors, community-based organizations, etc.); including recurring, seasonal, multi-day, multi-campus, high-volume, and/or customized events, or, on occasion, off-site events related to education fairs, Skills Ontario, etc.
- Develops and maintains event plans, workback schedules, critical paths, run-of-show documents,



task lists, room and venue plans, registration processes, and other planning tools to support timely and organized delivery.
- Coordinates event logistics with relevant internal College services and external vendors or establishments for room/venue bookings, catering, parking, security, permits, materials, audio-visual requirements, hotel accommodations, transportation, and set-up and tear-down requirements.
- Monitors the event plan day-of, identifying and resolving issues, making adjustments within approved parameters, and escalating significant concerns to the Manager, event stakeholders, and/or appropriate services area as needed.
- Coordinates accommodations in event planning, communications, and delivery processes (ex. for closed captioning, ASL, sensory accommodations; food accommodations; accessible access/pathways, etc.), including gathering and addressing registrant accommodations requirements.
- Communicates key event requirements and logistics to relevant stakeholders throughout the planning and delivery process, including campus logistics, timelines, roles and responsibilities, registration information, accessibility considerations, protocols, and other operational details.
- Prepares content and agendas, coordinates or supports event communications content, and inputs content and schedules by utilizing platforms such as Tassel, Constant Contact, MS Forms, SignUp, Eventbrite, etc., including for invitations, registration notices, emails, event schedules, and other materials; collaborates with Marketing for graphic design or other requests as needed.
- Maintains a high level of confidentiality for high profile guests, following negotiations and agreements

📌 Events Coordinator (Toronto)
🏢 Njoyn
📍 Toronto