Job TitleAdministrative AssistantJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried
- Administrative Support 2 (Gr3)Job Family GroupStaff
- UnionDepartmentResearch Group | Manufacturing Automation Laboratory | Department Mechanical Engineering | Faculty of Applied ScienceCompensation Range$4,464.00
- $4,578.00 CAD MonthlyJob End DateJune 30, 2028Posting End DateOctober 26, 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date.
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Job SummaryThis is a part time position at 60% FTE. The Administrative Assistant provides administrative support of a moderately complex nature to Dr. Yusuf Altintas who is co-leading the Canadian Network for Research and Innovation in Machining Technology (CANRIMT) 3 project. This position will provide support in arranging meetings and events, coordinating schedules, reviewing expense and budget information, and collecting and compiling recruitment data.
Organizational StatusThe Administrative Assistant reports directly to Dr. Yusuf Altintas, Co-PI of the CANRIMT 3 project. The CANRIMT 3 project focuses on Manufacturing Engineering with academic members from six Canadian Universities (University of Waterloo, McMaster University,



Polytechnique Montreal, University of Calgary, UBC and The University of Victoria). There are 21 Canadian and international companies in the consortium. CANRIMT 3 is led by Prof. K. Erkorkmaz at the University of Waterloo, and he has a primary administrative manager. As a multi-national research effort, the consortium features members from Canada, Korea, Taiwan, Switzerland, Japan, Turkey, Spain and Germany.
The incumbent will liaise with members of the research project, which includes faculty and graduate students across UBC and other Canadian university partners, as well as communicate with various external research and industry stakeholders as directed by the Co-PI.
Work PerformedArranges meetings between industry partners, coordinating schedules across external stakeholders and members of the research project as well as preparing meeting logistics (venue, agenda, minutes)Organizes technology demonstrations at Canadian University partners, coordinating industry partner availabilities and scheduling demonstration eventsReviews financial information for accuracy by collecting, checking, and tracking travel and research expenses, as well as monitoring research funding budgets (CFI, NSERC, other contract research activities) alongside salary budgets (staff and student salaries)Assists in planning annual network meetings, such as coordinating schedules, organizing catering, making travel arrangements.
Encourage the industrial and academic partners to use UBC’s IntelCut machine tool monitoring system to

📌 Administrative Assistant (Vancouver)
🏢 University of British Columbia
📍 Vancouver