Position Purpose: The Senior Planning Advisor plays a key role in the successful initiation and planning of capital, repair, ministry, and corporate infrastructure projects. Working within Capital Investments, this position provides planning oversight, project coordination, intake management, reporting, and portfolio support to ensure projects are effectively scoped, prioritized, and positioned for successful delivery.

The role serves as a central point of coordination between project teams, ministry partners, consultants, and internal business groups, while contributing to strategic planning, project governance, reporting, and continuous improvement initiatives across the project lifecycle.

What You Will Do:

Coordinate project intake activities and oversee the collection, review, and tracking of project initiation requirements, including scope, schedule, budget, business cases, and supporting documentation.

Support project and portfolio planning activities by maintaining planning tools, schedules, dashboards, and program documentation across multiple initiatives.

Review and interpret project information to assist with project complexity assessments, risk evaluation, prioritization activities, and delivery planning.

Prepare reports, briefing materials, project summaries, presentations, and portfolio updates for leadership, ministry partners, and other stakeholders.

Monitor project planning activities and track progress against key milestones, deliverables, schedules, and performance indicators.

Maintain planning databases, reporting systems, and document repositories to support effective project governance and decision-making.





Generate portfolio insights through the analysis and interpretation of project and planning data to support business planning and reporting activities.

Coordinate with consultants, service providers, ministry representatives, and cross-functional teams to support project readiness and successful execution.

Contribute to the development and enhancement of planning processes, reporting tools, dashboards, and intake frameworks to improve operational efficiency and data quality.

Provide guidance and training related to project management information systems, planning processes, governance requirements, and reporting standards.

Collaborate with teams across project delivery, legal, procurement, partnerships, real estate, and other business areas to ensure alignment throughout the planning lifecycle.

Support assigned projects and programs through various phases of delivery, including oversight of external advisors, monitoring project risks and issues, and supporting project close-out activities.

Who You Are:

Relevant post-secondary education in project management, infrastructure planning, urban planning, engineering, architecture, public administration, construction management, or a related discipline.

Several years of experience supporting capital projects, infrastructure programs, project planning, project delivery, or portfolio management activities.

Experience in public sector, infrastructure, construction, real estate,



or project delivery environments.

Knowledge of project scoping, scheduling, capital planning, cost estimation, risk assessment, and project governance practices.

Experience using project reporting, dashboarding, and business intelligence tools such as Power BI, along with advanced proficiency in Microsoft Excel and PowerPoint.

Strong analytical skills with the ability to interpret data, identify trends, and develop meaningful reports and recommendations.

Experience coordinating multiple priorities and managing competing deadlines within a complex project environment.

Excellent written and verbal communication skills, including experience preparing executive presentations, reports, briefing notes, and stakeholder communications.

Demonstrated ability to build effective working relationships with internal and external stakeholders.

Strong organizational skills and attention to detail with a focus on quality, accuracy, and continuous improvement.

Experience with infrastructure planning methodologies, project complexity assessments, stage-gate frameworks, or risk management approaches is considered an asset.

Professional certifications such as PMP, P.Eng., OAA, or other relevant credentials are considered an asset.

What We Offer:

Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.

A defined contribution pension plan, where IO contributes the equivalent of 5% of a full time employee’s annual salary, with an option for IO to match an additional 5% contribution made by the employee. IO also offers a

📌 Senior Planning Advisor (Toronto)
🏢 Infrastructure Ontario
📍 Toronto