Description

POSITION OVERVIEW:

Reporting to the Price Book Supervisor, the Pricebook & Retail Systems Analyst is responsible for supporting the day-to-day integrity, maintenance, execution and continuous improvement of the organization's Pricebook and connected retail systems.

The position executes and validates item setup, cost and retail changes, promotional configurations, item authorizations and POS attributes; investigates system and data exceptions; supports stores and internal stakeholders with Pricebook-related issues; conducts testing and audits; and maintains accurate Pricebook processes and documentation.

The Analyst works closely with cross-functional teams to ensure approved commercial decisions are accurately and consistently translated into Pricebook and POS execution.

KEY RESPONSIBLITIES

Pricebook Maintenance & Data Integrity

- Execute and maintain accurate item setup and maintenance within the Pricebook system.
- Process approved current item setups, item authorizations and deauthorizations, cost changes, retail changes and product status changes.
- Maintain accurate UPC/VIN, vendor, item and applicable product attributes.
- Validate effective dates and system information to ensure approved changes are implemented accurately and on time.
- Perform routine Pricebook cleanup, including the identification and removal or deauthorization of discontinued and delisted items.
- Identify data integrity issues and work with the Price Book Supervisor and appropriate stakeholders to resolve root causes.

Pricing & Promotional Execution

- Execute approved cost, retail and promotional changes within the Pricebook and applicable POS systems.
- Validate promotional setup, pricing,



effective dates and item eligibility prior to implementation.
- Review completed changes to confirm accurate execution across applicable stores and systems.
- Investigate pricing and promotional discrepancies and coordinate corrective action.
- Escalate material pricing, configuration or control issues to the Price Book Supervisor.
- Maintain applicable item and POS attributes including taxes, deposits, age restrictions and other required configurations.
- Support item formatting and configuration across applicable POS environments.
- Develop advanced working knowledge of the organization's Pricebook, POS and connected retail systems.
- Assist with the implementation and validation of system changes, upgrades and new functionality.
- Support the Price Book Supervisor and IT with system troubleshooting and integration-related requirements.
- Serve as a primary point of support for Pricebook and item-related system issues.
- Investigate non-scanning items, incorrect costs or retails, item authorization issues, invoice discrepancies and other Pricebook-related exceptions.
- Work with stores, Operations, Category Management, Finance, Accounts Payable and IT to investigate and resolve issues.
- Identify recurring problems and elevate systemic issues to the Price Book Supervisor.




- Maintain appropriate documentation of significant issues, resolutions and recurring root causes.

Testing & Quality Assurance

- Perform structured testing of new items, pricing, promotions, configurations and system changes prior to rollout.
- Utilize available POS testing environments to confirm functionality and identify potential execution issues.
- Develop and maintain testing procedures and validation checklists.
- Document testing results and elevate identified risks or exceptions prior to implementation.
- Support user acceptance testing for Pricebook, POS and related retail-system enhancements.

Pricebook Auditing & Controls

- Perform recurring audits of Pricebook information to validate item, vendor, cost, retail, authorization and configuration accuracy.
- Identify discrepancies, control gaps and opportunities to improve data quality.
- Support the Price Book Supervisor in developing preventative controls and validation procedures.
- Maintain documentation and audit trails for significant Pricebook changes where required.
- Support ongoing improvements to Pricebook data governance and system integrity.
- Investigate Pricebook-related invoice, cost and data discrepancies in partnership with Finance and Accounts Payable.
- Support the monthly cost-credit process through reporting, validation, reconciliation and supporting documentation.
- Assist with identifying missing, incorrect or outstanding credits related to Pricebook transactions.
- Ensure Pricebook information aligns with applicable financial and accounting requirements and elevate material discrepancies.

Store & Internal Technical Support

- Provide Pricebook an

📌 Pricebook & Retail Systems Analyst (Ottawa)
🏢 MacEwen Petroleum
📍 Ottawa