About the Opportunity

- Oversee and ensure that all accounts payable and purchasing documents are processed efficiently, accurately, and in a timely manner.
- Provide internal and external customer service.
- Review AP invoice coding to ensure:
- Costs and taxes are captured properly.
- Invoices have appropriate approval from Operations.
- No duplicate invoices or payments exist.
- Vendor tax registration numbers are validated.

- Log and resolve AP system issues with IT Support.
- Manage all month-end AP accruals and perform month-end close routines for associated AP reporting.
- Reconcile the AP subledger to the General Ledger and resolve any variances identified within 10 days of month-end close.
- Prepare monthly reporting of key performance indicators for Operations and present findings to the Operations team and management (e.g., cost analysis to census).
- Ensure all outstanding cheques over 60 days are cleared (voided or re-issued if needed).
- Review month-end payables to ensure all outstanding items over 90 days have been resolved.
- Review month-end records to ensure no future-dated invoices exist.
- Process expense reports.
- Reconcile expense reports to credit card statements and process all credit card payments.
- Manage new supplier credit applications, new vendor invoice approvals, and EFT payment setup.
- Balance all AP intercompany transactions.
- Prepare daily bank deposit slips and process cheque deposits through the office bank machine.
- Continuously identify opportunities to strengthen internal controls, improve AP processes, and reduce rework/manual work.
- Support the rest of the accounting team as required.




- Assist with other duties or special projects assigned by management.

About You

- Excellent written and verbal communication skills.
- Minimum 5 years of related experience.
- Strong data entry skills, with an emphasis on efficiency and accuracy in a high-volume environment.
- Proficiency with accounting systems: NetSuite and QuickBooks.
- Excel skills required; PivotTables and VLOOKUP desirable.
- Ability to work overtime during month-end/year-end close, if needed

Pay Range

$25 - $27 / hour

How to Apply

Click the "Apply Now" button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #307930

This position for employment is for a current vacancy with Vaco/Highspring's client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said,



as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Chance Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender iden

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