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Administrative Assistant III, Department of Pediatrics

Req ID:
Department/Program: Administrative Assistants & Pediatrics , Administrative Assistants & Pediatrics
Location: Halifax
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler; , Admin Professionals Bargaining Unit
Compensation: $ - $ /hour
Closing Date : 21-Oct-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia,



and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Administrative Assistant III provides comprehensive administrative and operational support to the Division of General Pediatrics and the Division Head. The position requires a high degree of organization, accuracy, initiative, discretion and independent problem-solving in a complex clinical and academic environment.





The Administrative Assistant III works closely with physicians, nursing, allied health, administrative staff, learners, patients and families, as well as multiple departments and programs across IWK Health and Dalhousie University. The position plays an key role in supporting the efficient functioning of the Division and its clinical, academic and operational activities.

Responsibilities

Physician Scheduling and Clinical Coordination

- Maintain complex physician calendars with a high degree of accuracy and attention to detail.
- Coordinate physician clinical commitments, meetings, academic responsibilities and other scheduled activities, proactively identifying and resolving scheduling conflicts.
- Develop and maintain an electronic system for physician call scheduling, including coordinating changes and ensuring timely and accurate communication of schedule updates.
- Communicate with patients and families regarding appointments, scheduling and related administrative matters.
- Maintain accurate and current scheduling records and related documentation.
- Provide administrative coordination for the Associate Physician Program within General Pediatrics.
- Coordinate administrative aspects of recruitment and onboarding of Associate Physicians.
- Maintain program policies, procedures, orientation materials and other required documentation.
- Maintain organized and current documentation required for accreditation.

Divisional and Operational Support

- Provide administrative and operational support to the Division Head and General Pediatricians.
- Maintain accurate divisional operational documents, distribution lists, policies, procedures, sch

📌 Administrative Assistant III, Department of Pediatrics (Halifax Regional Municipality)
🏢 Nova Scotia Health Authority
📍 Halifax Regional Municipality