Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is seeking a hands‑on Finance & Operations Lead to coordinate day‑to‑day financial activities, purchasing, and operational administration at our London facility.

Working closely with the CEO, department leads, and our remote finance team, you will help ensure that payments, purchases, records, and local operational needs are handled accurately and on time. This role suits someone who enjoys taking ownership, following through on details, and building practical processes in a growing organization.

You will own local financial coordination and documentation. Our back‑office finance team will retain responsibility for bookkeeping oversight, month‑end close, financial reporting, tax and compliance, accounting review, and broader financial oversight.

Location: London, ON (onsite)

What You'll Do

1. Day-to-Day Finance

- Coordinate customer invoicing, track accounts receivable, and follow up on outstanding and overdue payments.

- Review supplier invoices for accuracy and supporting documentation, obtain required approvals, and coordinate vendor payments.

- Administer routine banking activities within approved authority, monitor cash balances and upcoming payments, and flag cash requirements to the CEO and finance team.

- Maintain complete, organized records of invoices, receipts, expenses, approvals, and payment confirmations.

- Provide timely documentation and reconciliation support to the back‑office team for bookkeeping, month‑end, and year‑end processes.

2. Purchasing and Procurement




- Establish and maintain a consistent purchasing process across departments, including purchase requests, approvals, purchase orders where appropriate, and receipt collection.

- Coordinate supplier quotations, orders, deliveries, and follow‑up on discrepancies.

- Check supplier invoices against approved purchases and goods or services received before submitting them for payment.

- Maintain vendor information, purchasing records, and company asset records.

- Give management visibility into committed spending, outstanding orders, and upcoming purchasing needs.

3. Grants and Funding Administration
- Coordinate financial documentation for government grants, funding applications, and reimbursement claims.

- Track eligible expenditures, supporting records, submission deadlines, and outstanding information.

- Work with the CEO, department leads, and finance team to prepare accurate, complete submissions.

4. Facility and Operational Coordination
- Support day‑to‑day office, laboratory, and facility administration.

- Coordinate with Western Research Parks, service providers, contractors, and suppliers on facility needs and service arrangements.

- Support equipment purchases, delivery scheduling, installation arrangements, and related documentation.

- Coordinate shipping, receiving,



and logistics documentation with relevant team members and service providers.

- Track operational issues and follow up with the responsible parties through resolution.

5. Process Improvement and Communication
- Build practical procedures and tracking tools that improve purchasing discipline, record completeness, and accountability.

- Serve as the primary local coordination point between department leads and the back‑office finance team.

- Provide concise updates on overdue receivables, upcoming payments, purchasing commitments, and unresolved operational matters.

- Identify missing information, delays, and process gaps, and escalate issues requiring management decisions.

Requirements

What You'll Bring

- 3-5 years of relevant experience in accounting, finance operations, or a comparable hands‑on role.

- Work experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration.

- Experience in a Canadian start‑up, small or medium‑sized business, manufacturing setting, laboratory, or another growing organization.

- Experience with local government grants, procurement, or shipping and logistics.

- Familiarity with Canadian business accounting practices and tax requirements.

- Experience using QuickBooks, Xero, Sage, or a similar accounting system.

- Strong Excel or Google Sheets skills.

- Excellent organization, attention to detail, and consistent follow‑through.

- Confidence communicating with customers, suppliers, department leads, and senior man

📌 Finance & Operations Lead (London)
🏢 Zohorecruit
📍 London