Cosmetica is recognized for innovation, excellence, and commercialization with award-winning products. From concept to creation, we offer an unparalleled array of services that will inspire, create and deliver every step of the way. We value and recognize talent and want you to help us create beauty in the world At Cosmetica Laboratories, we are committed to growing our internal employees and developing them to become the best version of themselves.

Title: Payroll and Benefits Specialist

Reports To: Chief People Officer

Department: Human Resources

Location: Hybrid

Status: Full Time Salary

Position Summary

The Payroll & Benefits Specialist will manage and oversee the end-to-end payroll processes for both the Canada and United States, ensuring accuracy, compliance, and efficiency. In addition to overseeing payroll processing, this role will handle employee benefits administration, work with HR and finance teams, and provide strategic support to ensure compliance with all federal, state, provincial, and local payroll and benefits regulations. This position will require deep knowledge of payroll systems, tax regulations, and benefits programs in both countries.

Payroll Ownership

Essential Responsibilities and Accountabilities

- Oversee and manage the payroll processing for both Canadian & US employees, ensuring timely and accurate processing of salaries, wages, bonuses, commissions, and other payroll-related items.
- Ensure payroll compliance with all applicable tax laws, including federal, state/provincial, and local tax regulations in both Canada and the US.
- Ensure that all payroll adjustments, including garnishments, retroactive payments, and corrections,



are processed accurately and timely.
- Provide detailed payroll reports to management and assist with audits and financial reporting.
- Lead the year-end payroll processing, including preparation of T4, T4A, W-2, and other required tax documents, ensuring compliance with all tax filings.
- Manage the integration of payroll data with the company's financial system, ensuring that payroll expenses are accurately recorded.

Benefits Ownership

- Manage employee benefits programs, including health insurance, retirement savings plans (401k for US, RRSP for Canada), wellness programs, life insurance, and other employee benefits.
- Provide guidance and support to employees regarding their benefits options, eligibility, and enrollment.
- Ensure the accurate and timely administration of benefits enrollments, changes, and terminations.
- Coordinate with external benefits providers to resolve any issues and ensure that benefits deductions and contributions are accurately processed.
- Oversee the annual benefits open enrollment process and communicate advantages options and changes to employees.
- Maintain a strong understanding of benefit laws and regulations in both countries, ensuring that programs remain compliant with regulatory changes (e.g., ACA, CPP, EI).

Compliance & Reporting





- Stay up to date with current payroll and benefits legislation in both Canada and the US and ensure payroll processing and benefits programs remain compliant with all applicable regulations.
- Generate reports for management, tax filings, and compliance audits, ensuring that payroll and benefits data are accurate and complete.
- Prepare and file all necessary payroll-related tax reports, including state/provincial and federal tax filings, and manage third-party reporting.
- Respond to internal and external inquiries related to payroll and benefits compliance and address any issues promptly.
- Lead and manage payroll and benefits audits, both internal and external, ensuring accurate documentation and compliance.

Process Improvement & System Optimization

- Recommend, implement, and maintain improvements in payroll and benefits systems, policies, and procedures.
- Collaborate with HR, Finance, and IT teams to optimize payroll and benefits software and HRIS systems for enhanced efficiency and reporting capabilities.
- Lead projects aimed at improving payroll operations, data integrity, and employee satisfaction.

Employee Relations & Support

- Act as a point of contact for employees with payroll and benefits questions or concerns, ensuring that inquiries are addressed promptly and professionally.
- Provide guidance to employees on issues related to taxation, benefits, and payroll-related matters.
- Manage complex payroll-related disputes or discrepancies and work towards resolutions that align with company policies and local regulations.

Cross-Functional Collaboration

- Partner with the HR team on employ

📌 Human Resources (Toronto)
🏢 Cosmetica Laboratories
📍 Toronto