POSITION DESCRIPTION: FINANCE ADMINISTRATOR

SECTION ONE: POSITION TITLE, REPORTING AND STATUS

Position Title: Finance Administrator

Reports to: Executive Director

Location: City of London

Job Status: Mon-Thur

Hours of Work: 30 hours per week

Effective Date: October 2026

SECTION TWO: POSITION SUMMARY

The Finance Administrator manages the financial processes of the organization.

SECTION THREE: DUTIES AND RESPONSIBILITIES

The key responsibilities of the Finance Administrator comprise the following:

3.1 Resource to the Executive Director

- (i)inform the Executive Director of any relevant legislation, regulations and funder provisions or changes that will have implications for the finances management of the organization;
- (ii)prepare background information as required by the Executive Director in relation to the financial of the organization; and
- (iii)attend meetings of the Board of Directors as requested by the Executive Director.

3.2 Compliance with Legislation, Regulations, Contractual Obligations and Organizational Policies and Procedures

- (i)ensure compliance with applicable, relevant legislation, regulations and funder contractual obligations pertaining to Meals on Wheels London;
- (ii)ensure compliance with the policies and procedures of the organization; recommend changes as required;
- (iii)inform the Executive Director of any areas of non-compliance with legislation, regulations, funder contractual obligations and/or the policies and procedures of the organization.

- (i)inform the Executive Director of situations that could create potential risk and liabilities for Meals on Wheels London; and




- (ii)implement the risk management plan of the organization, as required.

3.4 Operations

- (i)participate in the development of an annual operational management plan in collaboration with the Executive Director;
- (ii)manage the financial processes of Meals on Wheels London in accordance with applicable legislation, organizational policies and procedures and funder expectations;
- (iii)ensure that organizational policies and procedures are implemented and that directly supervised staff employees have proper orientation and training to be informed of these guidelines;
- (iv)ensure that the practices, policies and procedures related to the financial processes of the organization are current;
- (v)build and maintain effective relationships with the management team and the Auditor;

3.5 Priorities and Outcomes

- (i)determine in collaboration with the Executive Director the priorities and outcomes for the financial components of the organization within the context of the strategic plan approved by the Board of Directors;
- (ii)monitor and evaluate the results achieved against specified outcomes/indicators of success in the areas of finance; and
- (iii)identify to the Executive Director any variances in performance from established outcomes and articulate the corrective action taken.




- (iv)determine in collaboration with the Executive Director the facilities need, maintenance and changes for organizational purposes.

3.6 Financial and Human Resources Processes Management

- (i)develop, implement, manage and evaluation of financial processes and accounting functions;
- (ii)prepare annual budgets, in collaboration with the Executive Director, based on sound assumptions and credible projections;
- (iii)prepare the monthly Financial Reporting Package for the Board of Directors;
- (iv)prepare and submit quarterly and annual financial reports to funders based on the specified guidelines;
- (v)manage the accounting database and ensure accurate reporting of information;
- (vi)manage the Quickbooks accounting software utilized by the organization;
- (vii)oversee the accounts receivable and accounts payable functions;
- (viii)manage the payroll processes in a timely manner and ensure government remittances are paid by the specified deadline;
- (ix)prepare and submit the Annual Registered Charity Information Return;
- (x)facilitate the annual audit process and work cooperatively with the Auditor; and
- (xi)administer provincially designated funds for the Personal Support Worker Education Program to external organizations according to the funding parameters established by the provincial government in the funding agreement.

- (i)develop the budget for the finance department in collaboration with the Executive Director;
- (ii)authorize funding for expenditures related to the finance department within the approved budget(s);
- (iii)monitor the financial stability and viabili

📌 Finance Administrator (London)
🏢 pillarnonprofit.ca
📍 London