Privacy and Access Analyst, Office of General Counsel

Position No.: JOBPOST-

Salary: $ 68,586 - $ 85,502 per year

Competition ends: Thursday, August 13th at 4:00 pm

Reporting to the Information and Privacy Officer, the Privacy and Access Analyst supports the University’s compliance obligations under the Freedom of Information and Protection of Privacy Act (FIPPA) within the Office of the General Counsel. The Privacy and Access Analyst facilitates Freedom of Information (FOI) requests, performs initial Privacy Impact Assessments (PIAs), and supports privacy incident and breach responses. The incumbent exercises independent judgment within established institutional frameworks to conduct risk assessments for new systems, services, and vendor agreements. The Privacy and Access Analyst optimizes internal workflows, manages inquiry triage, and tracks multiple concurrent files and statutory deadlines. The incumbent serves as the primary operational point of contact for academic and administrative units to streamline the privacy and access function. Additionally, the incumbent facilitates privacy awareness training, performs periodic compliance audits, and compiles data for institutional stakeholder reports.

Privacy & Access to Information Compliance

- Supports the Information and Privacy Officer in the development, implementation, and maintenance of the university's privacy and access to information framework, ensuring adherence to the Freedom of Information and Protection of Privacy Act (FIPPA) and related university policies.
- Processes Freedom of Information (FOI) requests, including coordinating records retrieval, reviewing records for responsiveness, applying FIPPA exemptions,



and redacting sensitive information under the guidance of the Information and Privacy Officer.
- Guides academic and administrative units through the Privacy Impact Assessment (PIA) process, including conducting PIA intakes, managing timelines, and ensuring compliance with FIPPA requirements.
- Provides operational support for privacy incident and breach response, including documentation, investigation assistance, and coordination of notification processes as directed by the Information and Privacy Officer.
- Conducts initial privacy risk assessments for current systems, services, and vendor agreements, escalating complex or high-risk matters to the Information and Privacy Officer or Senior Legal Counsel.
- Monitors and researches legislative, regulatory, and best practice developments related to FIPPA and privacy in the post-secondary sector, providing summaries to the Information and Privacy Officer.

Process Improvement & Workflow Coordination

- Assesses, documents, and continuously improves privacy and access to information workflows, including Freedom of Information (FOI) intake, Privacy Impact
- Assessment (PIA) coordination, incident response, and compliance reporting, using structured process improvement approaches.
- Serves as the primary point of contact for internal university departments on privacy and access to information processes,



triaging inquiries and requests and reducing demands on the Information and Privacy Officer and Senior Legal Counsel.
- Supports the Information and Privacy Officer in managing and tracking multiple concurrent files, projects, and statutory deadlines using structured project and task management methods.
- Identifies operational inefficiencies in privacy-related processes across academic and administrative units and proposes practical, scalable solutions.
- Supports the development and delivery of privacy awareness and Freedom of Information and Protection of Privacy Act (FIPPA) compliance training programs for university staff and faculty.

Compliance, Auditing & Reporting

- Conducts periodic privacy compliance audits across academic and administrative units, identifying gaps and recommending corrective measures.
- Maintains accurate and complete records of Freedom of Information (FOI) requests, Privacy Impact Assessments (PIA), privacy incidents, and other compliance activities.
- Compiles, analyzes, and presents compliance data for internal and external stakeholder reports, including the annual privacy and access to information report.
- Assists in the development and maintenance of privacy compliance documentation, policies, and procedures.

Other Duties

- Performs other duties within the professional scope and skill level of the position, in full compliance with applicable legislation, university policies, and collective agreements.

Qualifications

- College Diploma in Public Administration, Information Management, Law & Justice, Paralegal Studies, Business Administration, Business Analytics, Data Analyt

📌 Privacy and Access Analyst, Office of General Counsel (Northeastern Ontario)
🏢 Laurentian University/ Université Laurentienne
📍 Northeastern Ontario