Assistant Professional (Location manager)

Contract: Initial 1 Year contract - High chance of this becoming a permanent position

Working Hours: 40 hours per week (Mon - Fri, 8 hours per day)

Start Date: As soon as possible

Your profile

- Bachelor’s Degree
- 3 to 5 years (prior) experience in a similar role
- Extensive experience in organizing and coordinating business operations and procedures to ensure organizational effectiveness and efficiency.
- Productive task delivery within demanding schedules and tight deadlines
- Must possess exceptional communication skills and have experience dealing with high level executives / internal customers.
- Microsoft office proficiencies including Microsoft Excel, Word, Outlook, and PowerPoint
- Basic knowledge of SAP
- Preferred Bilingual (FR-EN)
- Travel required.

Your responsibilities

- Provide effective and efficient administrative support for Real Estate team.
- Share Energy - Internal Room and Desk Booking Tool - Coordinate Initial set up with Creation Team and provide administrative support to each site.
- Maintain and update all real estate databases, portfolio tools, and legal documentation for the assigned properties for the Canadian portfolio.
- scheduling and coordinating meetings.
- Coordination of activities with internal and external facility management team
- assistance to internal customers - including redirecting phone/email inquiries to appropriate personnel.
- Assist in the development of reports/ presentations
- Provide status reports, dashboards, and presentation materials for stakeholders, while maintaining the SharePoint site, document repository, and commitment tracking logs




- Format/create/distribute Posters/emails as required using templates provided
- Ability to coordinate/lead small projects.
- Provide order processing support for creating vendor’s shopping carts/processing invoices
- Support Vendor management & Onboarding
- Travel Management / quality gate for expense report
- Prepare monthly and ad hoc reports such as AM KPIs
- Coordinate and facilitate status meetings, capacity reviews, and collaboration sessions.
- Prepare meeting agendas, minutes, action logs, and follow-up communications, while tracking risks, assumptions, dependencies, and open actions affecting delivery commitments.
- Escalate missing approvals, overdueactionsor incomplete reporting to the accountable owner.
- Ability to manage multiple priorities and deadlines in a fast-paced environment, with high attention to detail and strong discipline in documentation.

Your opportunities for personal growth

- Build strong partnerships with Senior Management team through clear and consistent teamwork to reach a common goal.
- Career growth and development opportunities; supportive work culture

Gestionnaire de site

PARLONS DE VOUS

Votre profil

- Baccalauréat
- De 3 à 5 ans d’expérience dans un poste similaire




- Expérience en organisation et en coordination des activités et des procédures opérationnelles afin d’assurer l’efficacité et l’efficience de l’organisation.
- Capacité à exécuter efficacement les tâches dans le respect d’échéanciers exigeants et de délais serrés
- Excellentes aptitudes en communication et expérience auprès de cadres supérieurs et de clients internes.
- Maîtrise de Microsoft Office, notamment Excel, Word, Outlook et PowerPoint
- Connaissance de base de SAP
- Bilinguisme français-anglais souhaité
- Déplacements requis.

Vos responsabilités

- Fournir un soutien administratif efficace à l’équipe de l’immobilier.
- Share Energy — outil interne de réservation de salles et de postes de travail — coordonner la configuration initiale avec l’équipe de mise en œuvre et fournir un soutien administratif à chaque site.
- Tenir à jour toutes les bases de données immobilières, les outils de gestion du portfolio et les documents juridiques relatifs aux propriétés attribuées du portfolio canadien.
- Planifier et coordonner les réunions.
- Coordonner les activités avec les équipes internes et externes de gestion des installations.
- Aider les clients internes, notamment en acheminant les demandes reçues par téléphone ou par courriel au personnel approprié.
- Contribuer à l’élaboration de rapports et de présentations.
- Fournir des rapports, des tableaux de bord et des présentations, tout en tenant à jour le site SharePoint, l’entreposage des documents et les registres de suivi des engagements.
- Mettre en forme, créer et distribuer, au besoin, des affiches et des courriels

📌 Assistant Professional (Golden Horseshoe)
🏢 NES Fircroft
📍 Golden Horseshoe