Key Collaboration Business Executive Partner to the CEO and Clinical Team

The Opportunity

Devonian Health Group is seeking a highly organized, resourceful, bilingual, and professional Executive Administrative Assistant to provide high-level administrative support to the Chief Executive Officer while also supporting the Company’s clinical, scientific, and management activities.

Reporting directly to the CEO, the successful candidate will work in close collaboration with the Business Executive Partner to the CEO and the Clinical Team to ensure effective coordination, timely follow-up, accurate documentation, and seamless communication across executive and clinical priorities.

This position requires exceptional discretion, attention to detail, initiative, adaptability, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be comfortable interacting with executives, Board members, investors, scientists, clinical professionals, investigators, consultants, vendors, and other external stakeholders.

Key Responsibilities

Executive and CEO Support

- Manage and prioritize the CEO’s calendar, appointments, meetings, and domestic and international travel arrangements.
- Coordinate and prepare for executive meetings, Board of Directors meetings, investor presentations, analyst calls, strategic partner meetings, and other high-profile engagements.
- Prepare, format, proofread, and manage correspondence, presentations, reports, spreadsheets, briefing materials, and confidential documents in English and French.
- Prepare meeting agendas and materials, record minutes when required, and track decisions, commitments, and key action items through completion.




- Anticipate administrative and logistical needs and proactively identify solutions that enable the CEO to focus on strategic priorities.
- Serve as a professional liaison between the CEO and internal and external stakeholders, helping ensure explicit communication and timely responses.

Collaboration with the Business Executive Partner to the CEO

- Work closely with the Business Executive Partner to the CEO to coordinate executive priorities, meetings, follow-up activities, corporate initiatives, and time-sensitive deliverables.
- Support the preparation and coordination of executive, corporate governance, investor relations, and corporate communication activities, as assigned.
- Help maintain executive trackers, calendars, action lists, corporate records, and supporting documentation.
- Coordinate information and documentation among the CEO, Business Executive Partner to the CEO, management team, and other internal or external contributors.

Clinical and Scientific Team Support

- Provide administrative support to the Clinical Team and, as assigned, scientific, regulatory, quality, or project teams.
- Coordinate meetings with clinical research organizations (CROs), investigators, consultants, vendors, laboratories, and other external partners.
- Support the preparation, collection, routing, filing,



and tracking of clinical trial and study-related documentation.
- Maintain study trackers, contact lists, training records, meeting schedules, project documentation, and administrative follow-up tools.
- Assist with the organization of investigator meetings, advisory boards, scientific conferences, training sessions, and other study-related activities.
- Follow up on administrative deliverables, approvals, signatures, and documentation required from internal and external contributors.
- Provide administrative support for audits, inspections, quality reviews, and regulatory activities when required.
- The Executive Administrative Assistant will not make clinical, medical, or regulatory decisions but will help ensure that required documentation, communications, approvals, and follow-up activities are completed and appropriately recorded.

Document, Records and Administrative Management

- Establish and maintain organized electronic and physical filing systems in accordance with Company procedures, confidentiality requirements, and applicable record-retention practices.
- Support the review, approval, signature, filing, retrieval, and archiving of corporate, executive, scientific, and clinical documents.
- Help ensure that documents are complete, current, accurately named, appropriately controlled, and readily retrievable.
- Assist with expense reports, budget tracking, purchase orders, invoice processing, travel arrangements, and other administrative activities.
- Maintain relevant contact lists, templates, calendars, trackers, and administrative records.
- Handle highly sensitive scientific, clinical, financial, cor

📌 EXECUTIVE ADMINISTRATIVE ASSISTANT (Boisbriand)
🏢 Devonian Health Group
📍 Boisbriand