Position: Full-Time, Fully On-Site

Salary: $65,000 per year

A premier Canadian classical ballet organization is seeking a dedicated and highly dependable Executive Assistant to the Director to join its team during an exciting period of growth and expansion.

Known for artistic excellence, world-class training, and acclaimed performance productions, the organization is entering a transformative phase that includes expansion into a new facility. This is an opportunity for a hardworking and committed professional who takes pride in providing exceptional support and is willing to go above and beyond to help the Director and organization succeed.

This is a fully on-site position in Metro Vancouver. Candidates must be comfortable working in the office full-time. Hybrid or work from home arrangements are not available for this role.

Position Overview

The Executive Assistant to the Director is a highly visible and trusted position providing direct support to the Director across executive administration, communications, marketing, events, and day-to-day organizational priorities.

The successful candidate will be responsible, reliable, hardworking, highly organized, and receptive to direction and feedback . This role requires someone who takes ownership of their responsibilities, follows through on commitments, anticipates the Director's needs, and is willing to step in wherever needed to support the organization.

The ideal candidate understands that executive support sometimes requires flexibility and a willingness to go beyond a narrowly defined list of duties. They should be comfortable managing changing priorities, responding to time-sensitive requests,



and maintaining a positive, solutions-oriented approach in a busy environment.

As this individual will regularly interact with leadership, staff, families, students, sponsors, partners, and other stakeholders, excellent professional English communication skills and a consistently polished and professional presence are essential.

Key Responsibilities

Executive & Administrative Support

- Provide comprehensive day-to-day administrative support to the Director.
- Manage the Director's calendar, appointments, meetings, travel arrangements, and correspondence.
- Anticipate upcoming needs, deadlines, and priorities and take initiative to ensure appropriate follow-through.
- Prepare professional letters, reports, presentations, correspondence, and other documentation.
- Assist with budget tracking, expense management, and reporting.
- Maintain confidential records, files, and sensitive organizational information with discretion.
- Follow through on requests and assignments accurately and within expected timelines.
- Assist the Director with special projects, strategic initiatives, and other priorities as required.
- Be willing to take on additional responsibilities when necessary to support the Director and broader organization.

Marketing & Communications

- Create, schedule,



and monitor social media content and campaigns.
- Capture and curate photos, videos, stories, and other content showcasing organizational activities and achievements.
- Assist with newsletters, website updates, promotional materials, and marketing initiatives.
- Coordinate with internal teams and external partners to maintain professional and consistent branding and messaging.
- Monitor engagement and contribute ideas to strengthen audience growth and community outreach.
- Ensure written communications are polished, accurate, and appropriate for the organization's professional image.

Events & Stakeholder Coordination

- Assist with the planning and execution of performances, events, presentations, meetings, and photoshoots.
- Coordinate logistics with vendors, partners, sponsors, and internal departments.
- Support sponsor relationships and stakeholder communications.
- Prepare and organize event materials, equipment, documentation, and other resources.
- Represent the organization professionally when interacting with external stakeholders and guests.
- Provide hands-on assistance before, during, and after events as required.

Operations & Organizational Support

- Prepare meeting spaces, materials, presentations, and other resources as needed.
- Help improve administrative processes and organizational workflows.
- Identify tasks requiring attention and take initiative rather than waiting to be directed on every detail.
- Support changing operational priorities with flexibility and a collaborative attitude.
- Contribute wherever needed to support the organiz

📌 Executive Assistant to the Director (Vancouver)
🏢 Goldbeck Recruiting
📍 Vancouver