Number of Vacancies: 1

Type of Contract: Permanent

Hours of Work: 37.5 Hours/Week

Compensation: $71,700.44 - $74,597.13/yr.

Job Code: 9-HAD-2026

Start Date: TBD

Department: Central Admin

Location: Hamilton, ON

ABOUT US

Founded in 1889, YWCA Hamilton is known as one of Hamilton’s original social innovators and works from a feminist, anti-racist, and anti-oppressive framework. We are committed to providing meaningful and accessible services that create opportunities to amplify voices and co-create gender-inclusive and equitable communities.

YWORK FOR US?

Grounded in our core values of intersectional feminism , people-centered approaches, belonging, shared responsibility and strong partnerships , our work is guided by the belief that lasting change can be created together. YWCA Hamilton envisions an equitable world where women (cis and trans), girls, Two-Spirit and gender-diverse people have the rights and resources to shape their own lives and lead their communities. Join us in taking bold action that leads to life-changing impacts in our community.

AS A YWCA HAMILTON EMPLOYEE YOU GET

- On-the-job training and professional development opportunities
- Childcare discounts
- Opportunities to get involved in our community
- A competitive total rewards package that may include extended health advantages and paid sick time (eligibility criteria applies)

If you’re passionate about making a positive impact in the lives of women, children, gender diverse people and families every day, we would love for you to join our team

RESPONSIBILITIES

The Executive Assistant and Board Liaison keeps communication and events between the Board,



committees and staff running smoothly. This role is responsible for confidential administrative support to the CEO and Board of Directors by providing administrative support including managing calendars, appointments, conference calls, itineraries, travel, and coordinating meetings. The Executive Assistant and Board Liaison will also demonstrate a high level of professionalism, confidentiality, composure and flexibility when faced with managing multiple conflicting priorities, while collaborating with other departments.

KEY RESPONSIBILITIES:

- Manage an extremely active calendar of appointments for the CEO including prioritizing inquiries, requests and managing conflicting appointments;
- Schedule and organize regular meetings and functions, and assist in preparing agendas;
- Take meeting minutes as assigned and post to the shared drive;
- Compile, create, modify and generate statistical reports;
- Produce from rough notes or instructions a variety of materials including presentations, reports, minutes of meetings, invitations, and correspondence, often utilizing confidential information;
- Draft and proofread a range of internal and external correspondence on behalf of the CEO;
- Assist CEO with preparation for events, meetings, media, funder and other stakeholder engagements;




- Identify and discuss non-routine and/or contentious items with CEO to discuss action required and relay instructions to appropriate area;
- Receive visitors and phone calls from a variety of internal and external sources, handle routine matters on own initiative and refer others to CEO or appropriate business area;
- Receive, review and prioritize incoming emails, referring materials to Directors for action as appropriate and following up on outstanding items;
- Receive, compile and produce a first draft of each CEO report to the Board and other documents as needed;
- Work in a highly confidential and risk minimal manner.

BOARD LIAISON

- Maintain Board distribution lists and contact information, send out and track annual
- Policy Review, Conflict of Interest Forms and Disclosure Forms, and update Board
- Information with Federal and Provincial funder as required;
- Organize Board and multiple board committee meetings (in-person and virtual) including logistics (meeting space, catering), coordinate and prepare relevant meeting materials;
- Ensure reports and relevant meeting materials are received from internal staff in a timely manner, review and post to the board portal;
- Administer confidential information for the agency, including highly sensitive personnel, political and/or labour relations information;
- Responsible for reporting calendar to board, ensuring timelines are met, documents prepared, etc.;
- Responsible for accurate minute taking during Board meetings; produce post-meeting reports in a timely manner;
- Keep track and

📌 EXECUTIVE ASSISTANT AND BOARD LIAISON (Canada)
🏢 YWCA Hamilton
📍 Canada