COVE is a tech hub and commercialization partner home to more than 400 organizations that use its facilities, services and programs. COVE brings together industry, academia and government to accelerate marine technology development and commercialization - from seabed to space - ensuring resilient supply chains built with Canadian solutions. Through its vast international network, COVE has been at the forefront of providing invaluable networking opportunities, fostering connections, and leading discussions within the global marine technology community.

COVE spearheads programs aimed at nurturing talent, expediting the release of technology products, and bolstering the success of emerging ventures by startups, scaleups, and SMEs. These initiatives, coupled with COVE's ability to harness diverse skills and expertise nationally within the innovation ecosystem, serve as an enabler for overcoming industry challenges, driving economic growth, and delivering value to investors.

As COVE experiences rapid expansion, we are actively seeking to expand our team to further bolster our transformational influence on the marine sector. We recognize that our journey toward this goal hinges on the strength of our team—a group of individuals who collaborate, innovate, and continually strive for excellence. Join us as we embark on this exciting journey of discovery and advancement.

The Opportunity

The Procurement & Contracts Specialist plays a key role in the procurement and contract management process to ensure the effective lifecycle management of contractual agreements and purchase orders. Responsibilities include preparing, reviewing, and executing purchase orders and contracts with the goal of increasing profits, reducing risk, and closing deals quickly,



efficiently and accurately.

This role is also responsible for creating standardized contractual language and templates, liaising with legal counsel as required, and will act as the single point of contact for COVE employees regarding procurement and contract related information.

What You'll Do:

- Oversee procurement processes and contract management, ensuring alignment with corporate strategy and compliance standards.
- Develop and maintain a database of all contracts to ensure well organized and key information is always on hand, including naming nomenclature and version controls.
- Source, negotiate, and execute contracts while ensuring cross-functional alignment with department heads and Finance. Develop and update, as required, key contract templates for general use.
- Manage the systems and processes for contract lifecycle tracking, renewal notifications, and monitoring, ensuring a seamless contract management experience for all stakeholders.
- Support cross-departmental teams to mature procurement strategies and enhance process efficiency to drive key outcomes, optimizing cost-effectiveness and ensuring seamless integration of services and tools across COVE.
- Lead ongoing improvement efforts within the procurement department by examining data, pinpointing opportunities for improvement,



and executing strategies to optimize processes, enhance productivity, and provide tangible benefits to COVE.
- Serve as a single point of contact for COVE teams regarding procurement, contract related issues and issue resolution. Communicate procurement and contract-related information to internal stakeholders.
- Support the requests for proposals process and review proposals from potential vendors.
- Provide support in negotiating contract terms and conditions and ensure that contractors are in compliance with legal requirements, specifications and regulations.
- Draft, redline, and edit contracts, while reviewing for contractual risks. Ensure accuracy, efficiency, and relevancy of all contracts and work with all parties to ensure understanding and compliance with COVE's policies.
- Facilitate and manage contract approval processes and enter contracts and purchase orders into Lightyear Accounting System for proper approvals.
- Work with contractors and Accounts Payable (Finance) to resolve invoice and contractual issues.
- Take a pro-active approach in keeping departments on task relating to procurement deliverables/needs etc.
- Ensure compliance with COVE's policies and procedures, including human resources, safety, and operational standards.
- Take on additional responsibilities as required to support the success and growth of COVE’s programs and strategic initiatives.

What You Bring:

- Bachelor's degree in Business Administration, Supply Chain Management, Finance or a related field.
- 5 years' relevant experience in supply chain management or related role.
- Ability to assess and balance legal, financial and enterprise risks.
- Demonstrated

📌 Procurement & Contracts Specialist (Dartmouth)
🏢 COVE
📍 Dartmouth