Job Code: 26AE06

Administrative Employees

CAREER OPPORTUNITY:ADMINISTRATIVE OFFICER, OCCASIONAL TEACHING & RECRUITMENT

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 12 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and solid learning communities, always striving to meet the diverse needs of our students

The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.

We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.

Join a community that values innovation, fosters growth, and empowers you to make an impact. and Find Your Path .

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our People, Leadership and Culture team for a permanent , full-time opportunity in the capacity of Administrative Officer, Occasional Teaching & Recruitment .



This position directly influences the Board's ability to attract, recruit, and retain exceptional teaching talent through strategic workforce planning, innovative recruitment programs, and proactive staffing initiatives.

Location: Guelph Board Office (500 Victoria Road North, Guelph, ON)

FTE and Hours: 1.0 FTE; 35 hours per week

Salary Range: $74,637 - $89,498 per year (wage rate effective September 1, 2025)

College /Association Fees: Reimbursement of full cost of professional fees as required by the Board.

Start Date: To commence November 9, 2026

Board Information: 12-month position; permanent; full-time; Administrative Employees; Non-Union

Vacancy Status: This posting is for an existing vacancy

Reporting to the Staffing Supervisor – Teaching, the Administrative Officer, Occasional Teaching & Recruitment provides specialized HR expertise, key advisory support, and comprehensive administrative oversight across their assigned Teaching Staff portfolio. Serving as a key advisor to system and school administrators, the incumbent delivers guidance on a variety of HR matters, drives effective workforce planning and roster optimization, and leads innovative recruitment, talent acquisition, and staffing initiatives across the Board.

Responsibilities





- Recruitment & Talent Acquisition: Support the full-cycle recruitment and selection process for occasional teachers (prepare job postings, schedule interviews, prepare interview materials, complete reference checks, prepare employment offers), incorporating equitable, diverse, and inclusive hiring practices.
- Hiring & Employee Onboarding Compliance: Ensure completion, tracking, and accuracy of all mandatory hiring documentation in accordance with Board procedures, including signed employment contracts, payroll forms, Vulnerable Sector Checks (VSC), and required online training for new hires.
- HRIS & Data Administration: Input new hires, LTO assignments, and process employee life-cycle changes in HRIS for groups assigned to your portfolio; audit data integrity to support accurate workforce reporting.
- Roster Management: Maintain roster list for Occasional Teachers, ensuring compliance with collective agreement rules and board procedures.
- Workforce Planning & Analytics: Complete regular reporting and analysis of Roster data, identifying trends and forecasting capacity to ensure adequate teacher staffing levels across schools.
- Renewals & Leaves: Process occasional teacher renewals and leave requests in a timely manner.
- Outreach & Talent Pipeline Development: Partner with universities and external partners to coordinate UGDSB's attendance at Teacher Career Fairs and build proactive candidate pipelines.
- Student Placement Program Administration & Records: Coordinate and administer post-secondary student placements, including matching, scheduling, and maintaining accurate placement recor

📌 26Administrative Officer, Occasional Teaching & Recruitment - Guelph Board Office
🏢 Upper Grand District School Board
📍 Guelph