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As a Project Coordinator , you will support overall project performance by assisting with cost control, scheduling, documentation, and project reporting. Reporting to the Project Manager, this role plays a key part in ensuring project information is accurate, timely, and aligned with contractual and operational requirements.

This position is well suited for a detail-oriented construction professional who thrives in a quick-paced environment and enjoys supporting project delivery from start to finish.

Key Responsibilities

Document Control & Project Administration

- Review and manage project submittals to ensure compliance with subcontract scope, specifications, and contract drawings.
- Review and process Requests for Information (RFIs), ensuring inquiries are valid and cannot be resolved through contract documents, drawings, or specifications.
- Prepare and compile supporting documentation for RFIs, including photos, sketches, and field information.
- Maintain organized and accurate project documentation throughout the project lifecycle.

Cost Control & Project Financial Support

- Log and distribute Requests for Quotation (RFQs) to subcontractors in a timely manner using Procore and in accordance with company procedures.
- Prepare and submit Project Change Orders (PCOs/CORs) to owners and consultants.
- Maintain accurate pricing logs, cost tracking reports, and related documentation within project systems.
- Support project cost tracking and assist in maintaining financial accuracy across active projects.

Scheduling & Project Coordination

- Develop, maintain,



and implement procurement and submission schedules based on project requirements and construction timelines.
- Coordinate with field staff to establish realistic submission and approval timelines.
- Monitor project schedules and proactively communicate updates or revisions to all stakeholders.
- Identify potential delays or scheduling conflicts and elevate issues in collaboration with the Project Manager.
- Support overall project scheduling accuracy and coordination across trades and consultants.

Contracts, Drawings & Specifications

- Interpret and understand prime contracts, subcontract agreements, drawings, and specifications.
- Support review of subcontractor scopes of work, including inclusions, exclusions, and contractual limitations.
- Assist in ensuring all project documentation aligns with contract requirements and project execution plans.
- Maintain awareness of contractual obligations and assist in identifying potential risks or discrepancies.

Meetings & Communication

- Coordinate and schedule project meetings, including subcontractor kickoff meetings, coordination meetings, OAC meetings, and project review sessions.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Organize and, where required,



chair project meetings to ensure accountability and clear communication among stakeholders.
- Support effective communication between project teams, subcontractors, consultants, and clients.

Qualifications

Education & Experience

- Post-secondary degree or diploma in Construction Management, Engineering, or a related discipline.
- Previous experience in a coordination or project support role within a mid-to-large general contracting environment is considered an asset.
- Familiarity with construction project workflows, documentation, and contract administration processes.

Technical Skills

- Proficiency with Procore or similar construction management software.
- Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook).
- Ability to interpret construction drawings, specifications, and contracts.
- Strong understanding of RFIs, RFQs, change orders, and construction documentation processes.

Skills & Competencies

- Strong attention to detail and organizational skills.
- Effective verbal and written communication skills.
- Strong problem-solving and analytical thinking abilities.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
- Ability to work independently and as part of a project team.

Requirements

- Valid driver’s license and access to a reliable vehicle preferred.

Equal Opportunity Employer

Matheson Constructors is an equal opportunity employer.

We thank all applicants for their interest in this position; however, only those s

📌 Project Coordinator (Hanmer)
🏢 Matheson Constructors
📍 Hanmer