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With a legacy of over 90 years, we continue to grow and strengthen our presence in the 7 countries where we operate, with more than 100 units and representation of leading brands in our business areas. Every day, we strive to meet market needs with excellent solutions, equipment, and services — and we believe we have the best talent to deliver on those expectations. Ready to take the next step in your career? Your new opportunity might be right here. We are looking for a Executive assistant to join our Executiveteamin Mississauga.

SUMMARY

The Executive Assistant role plays a critical part in ensuring the efficient operation of the CEO’s office while enabling effective coordination across the organization’s national leadership team. The Executive Assistant will work closely with the CEO, to manage executive travel and schedule logistics, coordinate leadership meetings and events, organize complex domestic and international travel arrangements, and support communication across NORS Canada’s geographically dispersed leadership team. The role also facilitates coordination with the global NORS organization headquartered in Porto, Portugal.

This position requires strong judgment, exceptional organizational capability, attention to detail, and the ability to operate effectively in a fast-paced executive workplace spanning multiple time zones and geographies.

Expected Salary range (gross/annual)

$75k-$110k per year

DUTIES AND RESPONSIBILITIES

Executive Office Coordination

Support the efficient operation of the CEO’s office by managing administrative priorities and facilitating communication across the organization





- Managing the CEO’s calendar and scheduling priorities across multiple time zones in Canada and
internationally.
- Manage CEO’s travel domestic and international and support major event travel and logistics for
leadership team meetings.
- Coordinating meetings with senior leadership, OEM partners, customers, and global NORS leadership.
- Preparing briefing materials, meeting agendas, and background documentation to support productive
executive meetings and discussions.
- Coordinate and create correspondence, presentations, and executive communications as required with
collaboration across the leadership team and organizations.
- Maintaining organized documentation, records, and files supporting the CEO’s office

The Executive Assistant will work closely with the CEO leadership team to ensure alignment between executive priorities and operational follow-through and schedules for CEO as well leadership team aligned to business priorities

National and International Travel Coordination

The CEO travels extensively across Canada and internationally. The Executive Assistant will manage all aspects of executive travel logistics to ensure productive and well-planned itineraries

- Planning and coordinating domestic and international travel arrangements including flights,
accommodations, ground transportation, and detailed itineraries.




- Managing travel schedules across multiple Canadian time zones from British Columbia to Nova Scotia.
- Coordinating logistics for international travel to NORS headquarters in Porto, Portugal, and for industry
events or OEM engagements.
- Providing logistical support for senior executives visiting Canada from NORS global headquarters.
- Ensuring travel plans align with meeting schedules and executive priorities.
- Collaborating with local branch and regional leadership team to develop agenda for effective meetings
aligned to business priorities and customer priorities in the region

Leadership Meetings and Executive Events

The Executive Assistant will play a key role in organizing and coordinating major leadership meetings and executive events across the organization

- Coordinating logistics for national leadership meetings, executive strategy sessions, and regional
leadership gatherings.
- Organizing executive off-sites, internal leadership events, and partner meetings.
- Supporting preparation for meetings with OEM partners including Volvo Construction Equipment,
Manitowoc, Sennebogen, and Metso.
- Working with internal departments to ensure professional execution of leadership meetings and
company events.
- Implementing LEAN PDCA approach for efficiency in meetings and team events;

Strategic Meeting Preparation

The Executive Assistant will support the CEO’s effectiveness by helping prepare for key strategic engagements and leadership discussions

- Collaborating with key leaders to prepare briefing packages for meetings with senior leadership, OEM
partners, c

📌 Executive assistant (Mississauga)
🏢 Grupo NORS
📍 Mississauga