- Act as the Customer interface in answering any fleet / Security queries received.
- Create requisitions through the Oracle system across all the business units.
- Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
- Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
- Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
- Manage communications for the teams.
- Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
- Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
- Collate weekly, monthly, quarterly and ad hoc reports as requested.
- Preparation of presentations, spreadsheets, minutes of meetings and reports
- Assist in the preparation and administration of tender and contract documents.
- Co-ordinate the Diary Management and travel arrangements for the team.
- General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
- Documentation of processes and implementation of efficiencies as they are developed.
- Collate Driver License Information Forms annually.
- Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
- Analyse data from various reports
- Other duties as maybe assigned from time to time.
- Relevant third level qualification




- Good experience in a similar role is desirable
- Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
- Knowledge of Microsoft Project would be an asset.
- Familiarity with ERP systems, particularly Oracle would be advantageous.
- Robust organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
- Ability to work well in a fast paced target driven environment.
- Sound judgment and decision making skills and ability to work under pressure.
- Excellent influencing, interpersonal and communication skills.
- Capable of working on own initiative.
- Customer Focused and a good team player.

About The Role

Key Responsibilities

- Act as the Customer interface in answering any fleet / Security queries received.
- Create requisitions through the Oracle system across all the business units.
- Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
- Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries,



escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
- Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
- Manage communications for the teams.
- Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
- Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
- Collate weekly, monthly, quarterly and ad hoc reports as requested.
- Preparation of presentations, spreadsheets, minutes of meetings and reports
- Assist in the preparation and administration of tender and contract documents.
- Co-ordinate the Diary Management and travel arrangements for the team.
- General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
- Documentation of processes and implementation of efficiencies as they are developed.
- Collate Driver License Information Forms annually.
- Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
- Analyse data from various reports
- Other duties as maybe assigned from time to time.
- Relevant third level qualification
- Good experience in a similar role is desirable
- Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
- Knowledge of Microsoft Project would be an asset.
- Familiarity with ERP systems, particularly Oracle would be advantageous.
- Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professio

📌 Facilities Administrator (Whitewater Region)
🏢 OCS
📍 Whitewater Region