Sr. Education Program Assoc. (Hybrid - 3 days per week on site)

Regular/Temporary

Regular

Location

Open Date

2026/10/08

Job Type

Continuing

Close Date

2026/10/19

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Family Med

Full/Part Time

Full time

Salary Grade/Band

Grade 6

Salary Range

$26.99 - $38.03 (hourly)

Job Code

JD0991

Existing Vacancy

Yes - Backfilling as Existing

Target Number of Openings

1

Schedule

Monday - Friday, 8:30 am - 4:30 pm

7 hours per day, 35 hours per week.

Education Level

2 year Community College diploma in Business Administration, or related field.

Career Level

Requires 3 years of relevant experience.

Job Description

Senior Education Program Associate provides administrative coordination and operational support to faculty, residents, and academic leaders related to medical education. This includes coordinating assessment activities related to Competency-Based Medical Education (CBME), supporting resident well-being initiatives, managing projects and events, and ensuring the effective implementation of assessment processes and program requirements. The Senior EA serves as the primary administrative resource and liaison for MedSIS, supporting assessment workflows, troubleshooting user issues, maintaining data integrity, generating reports, and facilitating the effective use of the platform by education administrators and program leadership.

Senior EA will work collaboratively with a variety of DFM staff and faculty, as part of the larger DFM education administrative team.

Job Summary:

Responsible for providing administrative support for an academic program or department,



the Senior Education Program Associate plans and coordinates a variety of academic program or department events, projects and activities and is also accountable for monitoring the applicable project and event budgets and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events, and is responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

Purpose and Key Functions:

- Collect, analyze, assess, and summarize information relevant to the decision making process and developing recommendations for final approval and implementation.
- Oversee the Canadian Residency Matching System (CaRMS) with the objective to match all available learner spots to ensure the viability of the program.
- Assist in implementing program software changes, electronic modules and program surveys.
- Complete regular reports on projects and events status to all stakeholders, leadership and support staff and ensure the project scope and project parameters are transparent.
- Maintain,



evaluate and continuously update projects and events including, but not limited to, electronic modules, curriculum updates, CaRMS and databases.
- Oversee and coordinate education events, tutorials, academic half days and other learning and research initiatives.
- Create, design and develop banners, presentations and other promotional materials for use at various events.
- Create financial projections for projects and events and adjust throughout the duration of the project and event.
- Monitor budgets and reconcile accounts, complete financial transactions including travel expense reports, advances, electronic cheque requisitions, purchase orders and journal entries.
- Ensure appropriate venues and catering are secured provided and book transportation and audio-visual equipment as required.
- Delegate tasks appropriately to staff to assist with planning and coordinating events and activities.
- Make recommendations about future activities and events based on needs and results surveys.
- Facilitate various meetings and chair committees where applicable.
- Develop, plan, and coordinate rotation schedules for qualified residents at multiple sites.
- Facilitate the evaluation process for preceptors and students. Compile evaluation results and bring negative evaluations forward for review.
- Write a variety of documents including, but not limited to, correspondence and minutes.
- Respond to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
- Maintain confidentiality of information.
- Set up and main

📌 Sr. Education Program Assoc.(Hybrid (Canada)
🏢 McMaster University
📍 Canada