The Company

Headquartered in Vancouver BC, with smaller international operations across Canada and the US, BQE Water Inc. offers industry leading expertise and unique technological solutions for treating wastewater from mining and metallurgical operations that enable environmentally responsible and socially acceptable extraction of natural resources globally.

The Opportunity

BQE is seeking a dynamic, people-first Admin and Facilities Manager to be the operational backbone and the social hub of our corporate head office. In this role you will to ensure the smooth day-to-day operations of the corporate head office and serve as the primary point of contact at reception, alongside streamlining administrative processes, records and documentation. This role is about more than admin – it’s about taking initiative with energy, creating a welcoming, organised, and efficient workplace that fosters collaboration, and being the go-to person for all office-related queries. The ideal candidate is both an operational expert and a cultural catalyst who is proactive, detail-oriented, organised, and skilled at helping people feel supported and connected thrives in a fast-paced environment.

Duties include, but are not limited to:

Reception

- Serve as primary contact at reception, welcoming staff and visitors
- Answer and direct incoming phone calls
- Mange incoming and outgoing mail, courier deliveries, and packages
- Oversee office access, key fob distribution, and maintain office security procedures

Office Operations

- Oversee daily office operations, procedures, and administrative systems
- Coordinate space planning, workstation setup, and facilitate desk rearrangement
- Point of contact for office equipment,



boardroom technology, and office supplies needed on a day-to-day basis
- Coordinate office maintenance, repairs, renovations, facility-related issues with vendors and landlords, including reporting maintenance issues via online platform and liaising with trades
- Management inventory and restocking office supplies, kitchen inventory, and IT peripherals for hotel desks
- Maintain a clean, organized and safe office environment through coordination with external cleaners and conduct regular office walkarounds and inspections
- Oversee office logistics including equipment, supplies, storage, and filing systems, coordinating maintenance and upgrades as needed
- Organize internal and external meetings, including boardroom bookings, parking, access, recordings, meals/refreshments, circulating information and invitations
- Manage office telephone system, cell phones and monitor cell phone packages
- Monitor office spends and administrative budgets
- Streamline administrative processes, implement best practices and provide support that maximizes efficiency and productivity

Office Administration

- Book flights, car rentals and accommodation for company executives; manage travel agencies and authorizations regarding travel
- Maintain office filing systems and tracking systems e.g. access fob/parkade assignments,



local accommodation bookings, cleaning schedules
- Perform clerical duties such as filing, scanning, photocopying, and data entry
- Maintain and update the CEO’s schedule; monitor and add bookings made by the company’s travel agent to their calendar for company visibility re: availability
- Administrative support to Finance as needed, such as reconciliation of corporate credit cards and credit applications for vendor purchases.

Culture & Engagement

- Facilitate current employee office orientations to ensure a seamless onboarding experience
- Organize office events e.g. socials, festive dinners, luncheons for clients
- Actively participate in at least one internal committee (e.g. Environmental Health & Safety Committee, Social Committee, etc.)
- Contribute to a positive, inclusive, and safe workplace experience

IT

- Coordinate with IT department to setup and troubleshoot computers/software for new hires
- Monitor IT ticket supports, flag priorities, and follow up with IT department
- Liaise with IT department on all matters related to phones, computers, and server, to help resolve any IT issues experienced by staff

Requirements

- 3+ years of experience in office administration, operations, or management, preferably in an engineering, construction, or skilled firm environment, whereby you owned tasks, projects, processes or functions
- Excellent interpersonal abilities, with a collaborative and service-oriented approach
- Flexible and proactive, willing to take initiative and adapt to changing business needs
- Strong organizational, multitasking, time management and

📌 Administration & Facilities Manager (Vancouver)
🏢 BQE Water
📍 Vancouver