## Administrative Assistant
- Real Estate DebtApply: Toronto: Full time: Posted Today: R About QuadReal Property GroupQuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here. Description: Reporting to the Executive Assistant, Real Estate Debt (“RE Debt”), the Administrative Assistant provides administrative support to QuadReal’s Real Estate Debt Team (including some Mortgage Operations Administrative Support). The Administrative Assistant will be a self-starter (proactive) with demonstrated administration and organizational skills, combined with strong presentation, software and business-tool capabilities. The Administrative Assistant will be a proficient communicator and will require strong attention to detail and the ability to organize, prioritize and manage timelines and deadlines. The Administrative Assistance must be adept in managing their time (as well as others) in a fast-paced environment. This career opportunity is for any person looking to build upon a career in Administration and Executive Assistance.

Responsibilities:
* Administrative point person for RE Debt team members:
* + Coordinate and manage travel arrangements for team members




* + Prepare and submit team member expense reports and corporate credit card reconciliations
* + Assist with planning and coordinating team events (internal/external)
* + Assist with coordination of internal and external calls/meetings (with multiple calendars and time zones) for Senior Level Executives and Team Members (including liaising with clients and coordinating in person meeting logistics)
* + Assist with team calendars in the scheduling of high-level Management Investment Committee Meetings, and the ability to navigate and schedule multiple team calendars and time zones
* + Assist with document execution and distribution. Able to create presentations using PowerPoint and other programs that utilize photos and other visual illustrations to increase the impact of content delivery
* + Assist with arranging desk assignments, guest passes and instructions for team members visiting other offices
* Provide Workday assistance when needed and stay up to date with the Company’s latest technology and liaise with IT department as needed
* Provide back-up assistance to Executive Assistant when required and the ability to perform other related duties assigned to support the business unit
* Mortgage Administrative point person for RE Debt team members:
* + Manage and maintain mortgage documentation and ensure accurate processing of mortgage-related transactions on a monthly /annual basis and invoice processing




* + Coordinate with internal teams and clients (external) to ensure compliance with regulatory requirements and company policies
* + Submit and manage license renewals and declarations (provincial) on a monthly / annual basis
* + Maintain accurate record of all mortgage transactions and client communications Experience and

Qualifications:

* Experience – 1-3 years of corporate administrative experience, preferably that which included managing Senior level Executive and multiple Team calendars
* Collaboration - Ability to effectively partner and liaise with all levels of the business and develop and sustain cooperative working relationships with internal staff, and external contacts. Able to adapt to different communication and working styles
* Responsive – Must be extremely proactive and work well in a team-oriented environment, with the ability to take guidance but then move tasks forward independently
* Communication – Ability to communicate effectively, both oral and written, with people at all levels of seniority
* Organization - A solid work ethic, ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes
* Analytical – must have strong numerical skills and be detail-oriented with a keen focus on producing accurate and high caliber work
* Software – Intermediate skills in Microsoft Word, Excel and PowerPoint. Proficiency in spelling, punctuation, and grammar
* Values*
* – Embrace and pro-actively support QuadReal’s values and its culture of environmental sustainability and corporate and social responsibility This job posting is for an ex

📌 Administrative Assistant (Toronto)
🏢 QuadReal Property Group
📍 Toronto