If Term position, enter length of Term in months

If Term position, enter length of Term in months 8 months

Position Groups

Division

Division People & Protective Services (DV139)

Department

Department Corporate HR Department (DP140)

Department Name

Department Name Human Resources

Branch

Branch Corporate HR (BR140)

Organizational Information

Purpose of your Position - Non Union

Help shape the future of HR technology at the City of Kelowna We are seeking a Human Resources Systems Advisor to join our team for an 8-month term. As the City advances its transition to Workday, this position will play a key role in supporting HR technology transformation and modernizing HR service delivery. Working closely with HR and project stakeholders, you will contribute to testing, process improvement, data validation, reporting, and system readiness activities that will help shape the future employee experience. In addition, you will provide technical, analytical, and professional support to HR and internal clients, ensuring efficient processes, reliable data, and meaningful reporting outcomes.

The HR Systems Advisor participates in the planning, development, implementation and maintenance of the various Human Resources information systems. This position is also responsible for providing technical, analytical, and professional support to the HR Team and internal clients to ensure effective processes and accurate reporting outcomes. Along with maintaining HR systems and taking a lead role in systems related project work, this position also conducts complex analysis and research; compiles information and data, reports and maintains information and records.

Results and Activities - Non union





- Functions as HR Systems Module Lead, maintaining various HR systems to ensure optimal system performance and protection of employee data
- Coordinates and collaborates with internal Payroll and IT teams, as well as external systems providers/consultants for system services and support
- Conducts thorough investigation, design and testing of necessary system modifications to ensure compliance with legislation, collective agreements, policies and/or guidelines, providing Payroll with guidance on HR-related configuration changes
- Evaluates system performance to identify potential enhancements that address operational requirements, including evaluating software configuration, and workflow processes

Reporting and Analysis

- Develops and maintains comprehensive HR reports to support informed business decisions
- Creates and maintains report documentation, and provides training to HR Team members
- Performs thorough analysis of various employee data metrics to support timely decision-making and identifies impact to the organization
- Participates in business process reviews to recommend and implement efficiencies

Technical expertise including system, process and internal policies and collective agreements

- Investigates,



trouble-shoots and provides support for Unit4 HR module and PeopleAdmin issues identified by the HR Team, IT and/or Payroll
- Responsible for analyzing and recommending solutions to complex system, pay and benefit-related issues for the Payroll and Employee Changes Team
- Leads the year-end data collection and validation of employee leave banks, offering guidance to Employee Changes Team
- Presents detailed system configuration and calculation explanations for HR Team as requested

Project Work

- Participates as the subject matter expert lead in various system-related projects and initiatives to support improved HR operational efficiency
- Provides continuous support to HR team members and stakeholders throughout the project life cycle
- Ensures that HR data quality and accuracy are upheld throughout all project phases
- Collaborates with cross-functional teams (including external consultants/vendors) to gather requirements and deliver comprehensive system solutions

Support to HR Department

- Promotes technology to increase productivity, decrease rework and eliminate manual effort
- Provides guidance to project team members regarding historical or customized system enhancements
- Supports collective bargaining initiatives by providing data, costing, and system configuration testing
- Works closely with HR team to identify, consider and evaluate quality improvement options and initiatives leveraging technology to streamline processes

Knowledge - Non Union

Workday experience is an asset. Required is a College Diploma in Finance, Business or Information Technology with a minimum of 3 years experience and expertise in the use of Hum

📌 HR Systems Advisor (Kelowna)
🏢 City of Kelowna
📍 Kelowna